The Unaccounted Transactions Sweep Program transfers unaccounted transactions from one accounting period to another. The program redates all accounting dates of all unaccounted transactions to the first day of the open period you specify.
Because you cannot close a Payables period that has unaccounted transactions in it, if your accounting practices permit it, you might want to use this program to redate transaction accounting dates to another open period. You can then close the accounting period from which Payables moved the invoices and payments.
For example, you have invoices for which you cannot resolve holds before the close, and your accounting practices allow you to change invoice distribution GL dates. Submit the program to redate invoice distribution GL dates to the first day of another open period so you can close the current period.
The Unaccounted Transactions Sweep Program will not roll forward accounted transactions, but will roll forward transactions accounted with error.
When the Unaccounted Transactions Sweep Program completes, Payables automatically produces the Unaccounted Transactions Sweep Report, which lists transactions that were redated. The report displays the same data as the Unaccounted Transactions Report. For details on the report headings, see: Unaccounted Transactions Report.
When you try to close a period for the ledger and run the Sweep program, if you do not have access to all operating units for the ledger, and there are unaccounted transactions against the operating units that you do not have access to, then the Unaccounted Transaction Sweep program fails with an error.
Prerequisites
(Recommended) Confirm that your accounting practices permit you to redate accounting dates of transactions.
The period to sweep to is open. See: Controlling the Status of Payables Periods.
The transaction does not have an accounted with error status. For transactions that are accounted with error, fix the problem that is causing the error, account for the transaction, and transfer the accounting entries to the general ledger.
The transaction is not accounted.
(Recommended) Submit the Period Close Exceptions Report. Review, for each organization, the Unaccounted Invoices and Unaccounted Payments sections of the report to review the transactions that the program will sweep to the next period. See: Period Close Exceptions Report.
In the Control Payables Periods window if you try to close a period that has exceptions then the system enables the Exceptions button.
Choose the Exceptions button in the Control Payables Periods window.
Payables opens a message window. From the window you can choose the following buttons:
Review (This submits the Period Close Exceptions Report.)
Sweep
Choose the Sweep button. Payables opens the Sweep to Period window. In the Sweep to Period field, Payables provides the next open period. You can accept this default or enter another open period.
Choose the Submit button to submit the Unaccounted Transactions Sweep Program. Payables automatically produces the Unaccounted Transactions Sweep report.