You can query any invoice record in the Quick Invoices window if you entered it in the Quick Invoices window and you have not yet purged the invoice record from the Payables Open Interface tables. If you have successfully imported the invoice record, we recommend that you view it in the Invoice Workbench, where you can see the new distributions, scheduled payments, and defaults that were assigned during import.
To find invoice records that are in the same Quick Invoices batch, you can use the Quick Invoices Identification window. Or, to find invoice records regardless of Quick Invoices batch, you can perform a query directly in the Quick Invoices window. For example, to see all invoice records that have been rejected in all batches, you can query all invoices with the Status of Rejected.
If you entered invoices in the Payables Open Interface from other sources such as e-Commerce Gateway or your credit card enterprise and you want to view or modify them, do not use the Quick Invoices window. Use the Open Interface Invoices window instead.
Prerequisites
You entered the invoice record using the Quick Invoices window.
The invoice record has not been purged from the Payables Open Interface tables.
To find invoice records using the Quick Invoices Identification window:
The Quick Invoices Identification window and the Quick Invoices window appear.
In the Quick Invoices Identification window, identify the invoice records you want to find by entering values for Quick Invoice Batch and Source. You can additionally search for invoice records by Status. If you leave Status null, then the query will retrieve records regardless of status (unprocessed, rejected, and processed).
Choose the Find button. The Quick Invoices window displays all invoice records that match your search criteria.
Use the [down arrow] key, or choose Next Record from the Go menu until the Quick Invoices window displays the invoice record you want to see.
To find invoice records by performing a query in the Quick Invoices window:
Navigate to the Quick Invoices. The Quick Invoices Identification window and the Quick Invoices window appear.
Go directly to the Quick Invoices window. Do not use the Quick Invoices Identification window.
Note: If you use the Quick Invoices Identification window, the Source and Quick Invoices Batch values for each invoice record will default from the Quick Invoices Identification window and will limit your query to that invoice batch and source.
From the Query menu, choose Enter.
Enter the identifying information in one or more fields. Or, to query all unpurged invoice records, enter no information.
From the Query menu, choose Run. The Quick Invoices window displays all invoice records that match your search criteria.
Use the [down arrow] key, or choose Next Record from Go menu until the Quick Invoices window displays the invoice record you want to see.