When you create a payment outside of Payables, for example, using a typed check or wire transfer, within Payables you can record the payment and update the invoices that you paid.
Note: A manual payment is the typical way to record a wire transfer. However, you can also use payment batches and Quick payments.
With a manual payment, you can override some payment controls of Payables. You can record a single payment for multiple Pay Alone invoices. You can record payment for invoices that are associated with any Payment Method type, except Electronic. You can also record a payment for an invoice for a supplier that has the Hold All Payments option enabled.
Note that if you withhold taxes at payment time, Payables does not automatically withhold taxes if you pay with a manual payment.
Create the payment outside of Payables.
Each invoice you want to pay must be validated, not cancelled, and without holds.
If you use Invoice Approval Workflow, then each invoice that requires approval must be approved before you can pay it.
Each invoice must have use either the same currency as the payment or use an associated fixed-rate currency.
In the Payments window select the Manual Type.
Enter a Trading Partner. The Supplier Number is automatically displayed. If there are multiple Supplier Sites, select the appropriate site from the list.
Enter the Payment document Date. The date must be in an open period. If the Allow Pre-Date Payables option is enabled, then you can only predate a computer-generated payment.
Enter the Bank Account from which you want to make the payment.
Select a Payment Method.
Select the type of Payment Document if Printed is selected as the Payment Process Profile.
Select a Payment Process Profile.
If you have enabled the Allow Remit-to Account Override Payables option, then you can select a different, active Remit-to account. The list of values includes bank accounts assigned to the supplier that have the same payment currency.
Attention: The system ensures that Quick payments cannot be created for payment to inactive bank accounts.
Enter a Maturity Date if the Bills Payable payment method is selected.
Select a Rate Type.
If necessary, enter or adjust other information:
If you created the payment for an address different from the supplier site and your Allow Address Change Payables Option page, Payments tab is enabled, adjust the address. For example, you may need to send an expense check to a consultant working at a site away from home.
If you record voucher numbers either manually or using Sequential Numbering, enter or review voucher information.
If the payment currency was different from your functional currency, enter exchange rate information. For more information, see Foreign Currency Transactions.
Choose Enter/Adjust Invoices to navigate to the Select Invoices window. Select the invoices you paid. The sum of the invoices must equal the payment Amount you entered. Optionally choose Invoice Overview to see detailed information about an invoice.
Save your work. Payables records your payment and updates the invoices as paid.
If you have selected the wrong invoice, you can select the invoice, and then choose the Reverse Payment button. This automatically creates a reversal, which disassociates the invoice from the manual payment. You can now select the correct invoice.
Other Sources
Selecting Multiple Records, Oracle E-Business Suite User's Guide