You can retire an individual asset in the Retirements window. You can retire a group of assets in the Mass Retirements window.
Partially or fully retire an asset by cost or units.
Choose Assets > Asset Workbench from the Navigator window.
Find the asset you want to retire.
Suggestion: For best performance, find by asset number or tag number since they are unique values.
Choose Retirements.
Select the depreciation Book from which you want to retire the asset.
Enter the date of the retirement. It must be in the current fiscal year, and cannot be before any other transaction on the asset.
To fully retire the asset, enter all the units or the entire cost.
If you are retiring an asset before it is fully reserved, enter the Retirement Convention.
Enter the Retirement Type.
If you are retiring an asset with a 1250 property class in a tax book:
Select the Straight Line Method and life you want Oracle Assets to use for the Form 4797 - Gain from Disposition of 1250 Property Report.
If there is a trade-in asset that will be used to replace the asset you are retiring, enter the asset number of the trade-in asset.
Note: The trade-in asset must have been added to the Oracle Assets system before you retire the current asset, if you want to track the trade-in asset in the retirement transaction.
If you are retiring a parent asset, choose Subcomponents to view the subcomponents asset(s) affected by the retirement transaction. You can separately retire these subcomponents if necessary.
Save your work.
Oracle Assets assigns each retirement transaction a unique Reference Number that you can use to track the retirement.
Optionally calculate gains and losses to change the status of the retirement transaction from PENDING to PROCESSED. See: Calculating Gains and Losses for Retirements.
Select Assets > Asset Workbench from the Navigator window.
Find the asset whose invoice information you want to change.
Suggestion: For best performance, find by unique values, such as asset number or tag number.
Select Find to navigate to the Assets window.
Choose the asset whose source lines you want to retire.
Select Source Lines to navigate to the Source Lines window.
Choose the source line or enter the amount you want to retire.
Select Retire to navigate to the Source Line Retirement window.
Modify the necessary fields.
Note: You cannot modify units retired or cost retired. You must cancel out of the retire window before changing the units or cost information. You can change this information in the Source Lines window. Source Line window changes are propagated to the Retire window when you navigate to it.
Select Done to save your work.
Enter the number of units or cost you want to retire. The salvage value is reduced proportionately by the ratio (Retired Cost)/ Cost.
Note: If you partially retire by units, you must choose Continue to specify which units to retire in the Assignments window.
You can retire a group of assets at one time. You enter selection criteria in the Mass Retirements window to choose the group of assets you want to retire.
When you define a mass retirement, you can choose to immediately submit the concurrent request to retire the selected assets, or you can save the mass retirement definition for future submission. You can change the details of any mass retirement before you submit the concurrent request.
You can also reinstate a mass retirement transaction. See: Correcting Retirement Errors (Reinstatements).
Note: When you perform a mass retirement, Oracle Assets creates PENDING transactions that are not PROCESSED until you run the Calculate Gains and Losses program. An exception to this is when you perform mass retirements by units, the status is automatically set to PROCESSED.
Navigate to Mass Retirements window.
Enter the Book from which you want to retire multiple assets.
Enter the date for the mass retirement. You can back date retirements to a prior period in the same fiscal year, or enter a date in the current open period. You cannot enter a date in a future period.
Enter the Retirement Type, or reason for this mass retirement. The type you enter applies to all the assets that meet your selection criteria.
Enter the total Proceeds of Sale and the total Cost of Removal for the mass retirement, if any. Oracle Assets prorates these amounts across the assets you select for the mass retirement according to each asset's cost.
Choose whether to retire all levels of subcomponents of all parent assets that meet your mass retirement selection criteria.
In the Retirements region, use the Asset Type poplist to indicate whether you want to retire CIP, Capitalized, or Expensed assets. Choose the blank option to retire CIP, Capitalized, Expensed, and Group assets.
Choose whether to:
Retire only fully reserved assets by checking the Fully Reserved - Yes check box
Retire only assets that are not fully reserved by checking the Fully Reserved - No check box
Retire all assets specified in the window. Do not check either of the Fully Reserved check boxes.
Enter one or more of the following selection criteria for your mass retirement:
General Ledger Depreciation Expense Account range
Location
Group Asset
Employee Name and Number
Asset Category
Asset Key
Cost Range
Asset Number range
Dates in Service range
Group Asset Association
Group Asset
If you enter a value in more than one field, Oracle Assets includes only those assets that meet all the selection criteria in the mass retirement. For example, if you enter a location and employee, Oracle Assets includes all assets assigned to that employee AND location. Oracle Assets does not include assets in that location which are not assigned to the employee.
Note: Oracle Assets selection criteria is based on an alphabetical sort. For example, if you enter an asset number range of 100 to 200, asset numbers such as 1044 or 100234 are included in the selection.
Choose Create, Oracle Assets saves all the retirement information input, but does not execute the retirement transaction. The status field changes from New to Created. If you are satisfied with the retirement created, you may proceed to the next step. Optionally, you may choose to discard or further modify the criteria of the retirement transaction created.
Discard your mass retirement transaction: Choose Discard if you wish to discard the created retirement. The status will change to Discard and all the information you entered will be purged.
Refine your retirement criteria: To further refine or modify the criteria of the created retirement, navigate to the Prepare Mass Retirement window. Mass Transaction > Retirements > Prepare In the Prepare Mass Retirement window, you can modify or further refine your retirement criteria. For example, you may change the backdate range, convert selected retirements to partial retirements, or reallocate the proceeds amounts as desired.
Choose Retire if you want Oracle Assets to automatically complete and post the retirement you created. Selecting Retire also runs the Mass Retirements Report and the Mass Retirements Exception Report. The status of transaction will change from Created to Pending momentarily, and finally to Completed when the mass retirement process completes.
You can also complete the retirement transaction by running the Post Mass Retirements concurrent program. To run this program, navigate to Mass Transactions > Retirements > Post. The Post Mass Retirement concurrent program will prompt for the Book and batch number parameters of the retirement transaction you wish to post. After the parameters are entered, select Submit to complete the mass retirement transaction.
Choose Review to submit the Mass Retirement Report. This step can be done at any time after the Post process has completed.
When you are ready to process gains and losses for the completed mass retirement transaction, run the Calculate Gains and Losses program. See: Calculating Gains and Losses
Note: Gains and losses are calculated automatically when performing mass retirements by units.