You can archive and purge account balances, as well as journal batches, entries, lines, and associated journal references for one or more accounting periods, provided the periods are permanently closed.
You can archive and purge actual, budget, or encumbrance balances. In addition, for translated actual and budget balances, you can purge them before you rerun your translation. Except for translated balances, you must archive balances or journals before you can purge them.
Note: If you have average balance processing enabled in your ledger, your average balances will be archived and/or purged automatically, at the same time that you archive and purge your standard balances.
To ensure better control over your archiving and purging process, we recommend that you perform your archive and purge in separate steps. If possible, run the archive utility when no users are on the system. This avoids degrading performance and response time during business hours.
Oracle General Ledger prevents you from archiving twice for the same period and ledger. However, if your archive process does not complete successfully, you can rerun the Archive program.
Your data access set must provide full ledger access to the ledger in order to archive and purge its balances and journals. Full ledger access means that you have full read and write access to the ledger and all of its balancing segment values or management segment values.