You can transfer budget amounts from one account to another within any budget. The accounts may belong to the same or different budget organizations. You can transfer fixed amounts or a percentage of an account's budget balance.

General Ledger automatically runs Journal Import when you leave the Budget Transfer form to create an unposted budget journal batch. Post the budget journal batch to update your budget balances.

Definition Access Set

If using definition access sets to secure who can use, view, and modify your Budget Organizations, you must have Use access to the Budget Organizations you are trying to transfer from and transfer to.

Data Access Sets

You must have Read and Write access to the ledger and balancing segment values or management segment values specified in the accounts you are trying to transfer from and transfer to in order to successfully transfer budget amounts.

Prerequisite

• Enter budget amounts or budget journals

To transfer budget amounts when not using budgetary control:

1. Navigate to the Budget Transfer window.

2. Enter the Budget for the amounts you want to transfer. You must choose an open or current budget.

3. You can enter an optional Batch Name to identify the resulting budget transfer journal.

4. Enter the Currency for the amounts you want to transfer. To transfer statistical amounts, enter STAT.

5. Enter the Budget Organization From which you want to transfer amounts. If the budget organization is password protected, you must enter the password before you can transfer budget amounts.

   Note: If using Definition Access sets to secure your budget organization, you must have Use access to the budget organization you want to transfer from.

6. Enter the Account From which you want to transfer amounts. The account must be assigned to the budget organization for this currency and you must have Read and Write access to the account as specified by your data access set.

7. Enter the Budget Organization To which you want to transfer amounts. It can be the same or different from your From Budget Organization. If the budget organization is password protected, you must enter the password before you can transfer budget amounts.

   Note: If using Definition Access sets to secure your budget organization, you must have Use access to the budget organization you want to transfer to.

8. Enter the Account To which you want to transfer amounts. You can only choose accounts that are denominated in the currency specified, and assigned to the budget organization you specified. You also must have Read and Write access to the account as specified by your data access set.

9. Choose Transfer Amounts and specify the fixed amounts or percentages of account balances you want to transfer.

10. Save your work.

11. Leave the window. General Ledger automatically runs Journal Import to create an unposted budget journal batch.

12. Post the budget transfer batch.