Journal categories help you differentiate journal entries by purpose or type, such as accrual, payments or receipts. When you enter journals, you specify a category.
You can define intercompany and suspense accounts for specific categories. You can also use document sequences to sequentially number journal entries by category. Journal categories appear in standard reports, such as the General Journals report.
General Ledger provides the predefined journal categories shown in the following table:
| Name | Description |
|---|---|
| Accrual | Month End Accrual Entry |
| Addition | Addition |
| Adjustment | Adjusting Journal Entry |
| Allocation | Allocation |
| Allowance | Allowance |
| Application Fee | Application Fee transactions from Admissions |
| Asset Disposition | Asset Disposition |
| Balance Sheet Close | Balance Sheet Close |
| Bank Charges | Bank Charges |
| Bank Receipts | Bank Receipts |
| Bills Receivable | Bills Receivable |
| Budget | Budget |
| Burden Cost | Burden Cost |
| Campaigns | Campaigns |
| Cancellation | Bank Collection Cancellation |
| Carry Forward | Carry Forward Journal Entry |
| Chargebacks | Chargebacks |
| Charges | Charge transactions from Student Finance |
| CIP Addition | CIP Addition |
| CIP Adjustment | CIP Adjustment |
| CIP Reclassification | CIP Reclassification |
| CIP Retirement | CIP Retirement |
| CIP Transfer | CIP Transfer |
| Confirmation | Confirmation |
| Confirmed | Contract Commitment - Confirmed |
| Consolidation | Consolidation |
| Credit Memo Applications | Credit Memo Applications |
| Credit Memos | Credit Memos |
| Credits | Credit transactions from Student Finance |
| Cross Charges | Internal Trading Cross Charges |
| Cross Currency | Cross Currency |
| Debit Memos | Debit Memos |
| Deductions | Deductions |
| Deferred Depreciation | Deferred Depreciation |
| Deposits | Deposit transactions from Student Finance |
| Depreciation | Fixed Asset Depreciation |
| Depreciation Adjustment | Depreciation Adjustment |
| Discounts | Discounts |
| Elimination | Intercompany Elimination |
| Exchange Gain/Loss | Gain or Loss from Foreign Currency |
| Freight | Shipping Charges |
| Headcount | Statistical Entry for Headcount |
| Income Offset | Income Offset |
| Income Statement Close | Income Statement Close |
| Intercompany Allocations | Allocations transferred from Oracle Intercompany |
| Intercompany Transfer | Intercompany Transfer |
| Internal Charge | Internal Trading Cross Charge Category |
| Internal Receipts | Internal Order Receipts of Process Items |
| Internal Shipments | Internal Order Shipments of Process Items |
| Inventory | Inventory |
| Labor Cost | Labor Costs |
| Loss Provision | Loss Provision |
| Misc Receipts | Miscellaneous Receipts |
| Miscellaneous | Miscellaneous |
| Misc Transaction | Miscellaneous Transaction |
| Move/Merge | Move/Merge |
| Move/Merge Reversal | Move/Merge Reversal |
| MTL | Material Transactions |
| Other | All other categories |
| Payments | Cash Disbursements |
| Payroll | Payroll Distribution Entry |
| PM Expense | Property Manager Expense |
| PM Revenue | Property Manager Revenue |
| Prov Cost Reclass | Provider Cost Reclassification |
| Provisional | Contract Commitment - Provisional |
| Purchase Invoices | Accounts Payable Invoices |
| Purchases | Purchase Orders |
| Rate Adjustments | Rate Adjustments |
| Rebook | Rebook |
| Receipts | Cash Receipts |
| Receiving | Inventory Receipts |
| Reclass | Reclassification |
| Reconciled Payments | Reconciled Disbursements |
| Refund Offset | Refund transactions from Student Finance |
| Rejection | Rejection |
| Release | Release |
| Remittance | Remittance |
| Renewal | Renewal |
| Requisitions | Requisitions |
| Retirement | Retirement |
| Revaluation | Revaluation Journal Entry |
| Revalue Profit/Loss | Revaluation Journal Entry for Profit/Loss Accounts |
| Revenue | Revenue |
| Reverse | Reverse |
| Sales Invoices | Accounts Receivable Invoices |
| Settlement | Settlement of Claims/Deductions |
| Sub-Allotment | Sub-Allotment |
| Sub-Allowance | Sub-Allowance |
| Syndication | Syndication |
| Tax | Tax Journal Entry |
| Total Burdened Cost | Total Burdened Cost |
| Trade Receipts | Trade Receipts |
| Transfer | Transfer |
| Treasury | Treasury |
| Treasury Confirmation | Treasury Confirmation |
| Usage Cost | Usage Cost |
| WIP | Work in Process |
| Write-Off | Write-Off |
Navigate to the Journal Categories window.
Enter a unique Category, Category Key, and Description for your journal category. The Category and Category Key can be the same or different. You cannot delete a category after saving your work.
The Category Key is a language-independent and instance-independent key that Journal Import uses to identify a particular journal source and category consistently across all languages and instances. If you checked the Import Using Key check box for a specific journal source, then the Journal Import program will use the Source Key and Category Key to identify the journal source and category of the imported journal.
Note: You cannot delete a category after saving your work. You can change the category name at any time. For user-defined categories, you can change the category and category key at any time.
(Optional) Specify the Reversal Method you want to use for this category in the Journal Reversal Criteria window. See: Automatic Journal Reversal Overview
Save your work.
Navigate to the Journal Categories window.
Query the journal category you want to review or change.
(Optional) Make any needed changes.
Save your work.