Define new accounts by creating new combinations of account segment values. You must define all new accounts manually if you do not allow dynamic insertion to create new accounts automatically.
You can enable or disable specific account combinations at any time.
Note: Use the Summary Accounts window to define or maintain summary accounts.
Prerequisites
Define your chart of accounts structure and choose whether to enable dynamic insertion. For new charts of accounts, you must enable Dynamic Insertion to successfully complete your ledger options when creating accounting setups in Accounting Setup Manager.
Define your account segment values.
Create an accounting setup using Accounting Setup Manager. The accounting setup must have a complete status.
Assign a data access set to the GL: Data Access Set profile option for your responsibility.
Navigate to the GL Accounts window.
Enter the account combination you want to add. General Ledger checks the account combination against your security and cross-validation rules. If you enter a valid account segment combination, General Ledger automatically displays the account Type of the natural account segment value.
(Optional) If you enter an Effective Date range, your account will only be effective during the days defined by the From and To dates.
Select Enabled to activate the account. If you entered an Effective Date range, the account is only enabled within that date range.
Select Preserved to maintain the current attributes associated with this account. The default setting is unpreserved.
Note: Individual segment value attributes override the account attributes you set here. For example, should you disable an account segment value and run the Segment Value Inheritance program, all accounts that include that segment value and not marked Preserved, will also be disabled.
Choose whether to Allow Posting and Allow Budgeting for the account.
Note: You cannot Allow Posting for the Net Income account which is specified for a ledger with average balance processing enabled.
Oracle Receivables Note: Receivables does not use the Allow Budgeting option.
(Optional) Specify an alternate account combination for this account combination. The alternate account, if specified, is used by the Journal Import program and the Create Accounting program in Subledger Accounting to replace the original account combination if the latter is disabled or end-dated.
Additional Information: The alternate account will not be used to replace an account combination that has posting/budgeting disabled.
Additional Information: The balancing segment value for the alternate account must be the same as the original account.
Choose whether you would like this account included in Global Reconciliation.
Save your work.
Prerequisites
Verify that all subledger transactions that use this account are complete. For example, in Payables, complete the Payables Transfer to General Ledger process before disabling an account that would be updated by the transfer.
Navigate to the GL Accounts window.
Query the Account you want to disable.
De-select Enabled.
Save your work.
Note: The Oracle Workflow Business Event System, introduced in Release 2.6, allows products to seed business events and event subscriptions.
Disabling an account is a seeded business event. See: Business Events.