Generate MassAllocations to validate and create unposted journal batches based on your MassAllocation formulas. The generated journal batch contains one entry for each allocation formula in the batch.
Use MassAllocation journals to reverse existing balances, post new allocation amounts, or generate journals that increment the existing balances to match the current allocation amount.
You can generate MassAllocation journal batches for any range of open or future enterable periods. If you are allocating encumbrances, all of the periods must be in open encumbrance years. General Ledger creates one unposted journal batch for each period in the range. If there is a closed period in the range of periods you specify, General Ledger generates a batch that cannot be posted until you open the period.
You must have read-only or read and write access to the ledger, the balancing segment value, or management segment value used in the MassAllocation formula to generate MassAllocation journals. Even though you were able to define a MassAllocation formula, MassAllocation journals are only generated for the ledgers, balancing, or management segment values to which you have access through your current responsibility's data access set. If you have insufficient access to the ledger or segment value, the MassAllocation will not generate journals. See Data Access Sets.
When you generate MassAllocation journals from the MassAllocation definition window or from the Generate MassAllocation Journals window for average daily balance ledgers, you can set profile option, GL: Number of Formulas to Validate for each MassAllocation Batch, to validate your MassAllocation batch before running the generation program for any average balancing processing violations such as calculation effective date and average balance usage business rules. The windows only check a certain number of formulas in the batch based on your profile option setting and show an error message if any violations are found. The default value for the profile option is 5. Any other violations are detected during the generation program. For additional information, see Setting General Ledger Applications Profile Options.
Prerequisite
Define MassAllocation formulas.
Set the profile option, GL: Number of formulas, to validate for each MassAllocation batch if you are using average daily balance ledgers.
Navigate to the Generate MassAllocation Journals window.
Enter a Ledger Set or Ledger. If you have a default ledger assigned for your data access set, it is automatically defaulted. If the MassAllocation formula does not have any unspecified ledger segment values in the formula, the ledger or ledger set value you enter is ignored. This entry is only applicable when the ledger segment value is left unspecified in the MassAllocation formula.
Enter a Balancing Segment Value. If the MassAllocation formula does not have any unspecified balancing segment values in the formula, the balancing segment value you enter is ignored. This entry is only applicable when the balancing segment value is left unspecified in the MassAllocation formula.
(Optional) If you have average balance processing enabled and your ledger is a consolidation ledger, select a Usage. Select Standard Balances to create MassAllocation journals that update standard balances only. Select Average Balances to create MassAllocation journals that update average balances only.
Specify the Allocation Method for the MassAllocation batches you are generating. Choose Full to reverse previous allocation batches or to post new allocation amounts. Choose Incremental to generate journals that increment the existing balances to match the current allocation amount.
(Optional) If you have average balance processing enabled, choose Submission Details from the poplist to enter values for the MassAllocation journals you want to generate. Choose the Last Run Details tab to see the values that you used the last time you generated the MassAllocation journals.
Enter the Batch Name for each validated MassAllocation formula batch you want to generate.
Enter the Period for which you want to generate MassAllocation journals.
Enter a Journal Effective Date. General Ledger automatically enters the nearest day of the chosen period. You can enter any date within the specified period for a standard ledger. If you have average balance processing enabled, you can enter any valid business day, unless your ledger is a consolidation ledger. In this case, General Ledger automatically enters the first day of the period and you cannot change the value.
Note: You can also enter non-business days if you have set the profile option Journals: Allow Non-Business Day Transactions to Yes.
Enter a Calculation Effective Date. General Ledger automatically enters the nearest day of the period. You can change this to any day in any open, closed, future enterable, or permanently closed period. If you do not have average balancing processing enabled, the calculation effective date is ignored.
(Optional) Schedule your Allocation or MassAllocation batch.
Choose Generate to submit a concurrent process that creates an unposted journal batch for the period you specify.
Review the MassAllocations Execution Report.
General Ledger names your MassAllocation journal batches as follows: MA: <Request ID><MassAllocation Batch Name><Period>. The following is an example of a MassAllocation journal batch name: MA: 47566 Rent Budget Allocation JAN - 95.
Review and change the generated MassAllocation journal batches using the Enter Journals window. General Ledger names your MassAllocation journal batches as follows: MA: <Request ID> <MassAllocation Batch Name> <Period>; for example, MA: 47566 Rent Budget Allocation JAN-95.
The Conversion region in the header of the Enter Journals window displays the conversion information for your MassAllocation journal. The table below details how your generated MassAllocation journals are displayed.
Currency MassAllocations
| Currency | Type | Rate | Description |
|---|---|---|---|
| Ledger currency | User | 1 | No conversion required. |
| Entered currency | Conversion rate specified | The daily rate between the entered transaction currency and the ledger currency for the journal effective date and conversion rate type. | The conversion rate used to calculate the accounted amount is the daily rate between the entered transaction currency and the ledger currency. |
| STAT | User | 1 | No conversion required. |
Post the MassAllocation journal batches using the Post Journals window.