To define a recurring journal formula entry, you must create a recurring journal formula batch. Your batch can contain a single recurring journal entry definition, or you can group related recurring journals into the same batch.

You can create two types of recurring journal formula batches as follows:

• Single Ledger Recurring Journal Formula Batch: Single ledger batches affect only one ledger in the batch.

• Multiple Ledger Recurring Journal Formula Batch: Multiple ledger batches can affect multiple ledgers in the batch. You can define recurring journal formulas across ledgers.

  Note: You can only define single ledger batch types for budget formulas.

You can create recurring journal formula batches that include ledgers that have the same chart of accounts, calendar, and period type as the data access set of your current responsibility. When you generate the recurring journal formula batches, you must have read or read and write access to the ledger and balancing segment value or management segment value to generate recurring journals. See Generating Recurring Journal Batches.

If you use reporting currencies (journal or subledger level), you can create recurring journal formula batches for single reporting currencies or multiple reporting currencies.

To create a recurring journal batch:

1. Navigate to the Define Recurring Journal Formula window.

2. Enter a Name and optional Description for the recurring journal batch.

3. Choose a Recurring Batch Type.

   Note: You can only choose the single ledger batch type for budget formulas.

4. If you chose a single ledger recurring batch type, enter the name of the ledger. For a multiple ledger batch type, the Ledger field is disabled. You can define recurring journal formulas for ledgers that have the same chart of accounts, calendar, and period type as your current responsibility's data access set. See Data Access Sets.

   If you use reporting currencies (journal or subledger level), and you chose a single ledger recurring batch type, you can enter the name of the ledger.

5. If you want to copy entries from an existing recurring journal batch to your new batch, choose AutoCopy Batch.

6. Create recurring journal entries for the batch. If you copied entries, modify them, if necessary.

7. (Optional) Select the Enable Security checkbox to apply Definition Access Set security to your recurring journal definition. Definition Access Sets are an optional security feature that allows you to control access to your General Ledger definitions. For example, you can prevent certain users from viewing, making changes, or using your recurring journal. If you do not enable security, all users will be able to use, view, and modify your recurring journal.

   If the Assign Access function is available for your responsibility, the Assign Access button is enabled once you check the Enable Security checkbox. Choose the Assign Access button to assign the definition to one or more Definition Access Sets with the desired privileges. For more information, see Definition Access Sets.

   If the Assign Access function has been excluded from your responsibility, you will not be able to view the Assign Access button in the Define Recurring Journal Formula window. You can still secure the recurring journal by checking the Enable Security check box, but only Definition Access Sets that are AutoAssigned will be automatically assigned to this recurring journal. See your System Administrator for more information on Function Security.

8. Save your work.

9. Generate recurring journals.

10. Review and post your generated recurring journal batches.

    Suggestion: You can use Automatic Journal Scheduling to generate your recurring journals according to a specific schedule you define. See: Automatic Journal Scheduling.