You can choose to increment your scheduled submissions. General Ledger increments the period and date parameters for subsequent submissions based on the definitions below.
Prerequisites
Your ledger calendar must include all the schedule start dates for the schedule you are using.
You must enter a non-adjusting period when you first submit your scheduled request.
You must enter a business day for both journal and calculation effective dates when you submit a request in an Average Daily Balance, Non-Consolidation ledger .
Note: If you are incrementing submissions, the ledger Accounting Calendar and Period Type should match the GL Schedule Calendar and Period Type.
General Ledger calculates the journal period for subsequent scheduled submissions based on the initial period offset for Non-ADB ledgers. General Ledger assigns the date closest to the start date as the journal effective date.
The initial period offset is the number of non-adjusting periods between the journal period and the initial run period.
Suppose you want to establish a monthly schedule to book month end rent allocation entries for calendar year 1999. You schedule General Ledger to run a rent allocation on the 1st of every month from January 1999 to December 1999. You submit your rent allocation on the start date of February 1, 1999 and enter January 1999 as the Journal Period. The period offset is calculated to be -1.
When the rent allocation set is automatically resubmitted on March 1, 1999, General Ledger sets the Journal Period to February 1999. Each subsequent submission has a journal date of the prior month.
General Ledger calculates the journal effective date based on the initial business date offset for ADB Non-Consolidation Ledgers. The journal effective date determines the journal period. The initial business date offset is the number of business days between the schedule start date and the journal effective date at the time of your program submission.
For example, you schedule a recurring journal to run every business day, effective the prior business day. You submit your first request on Monday and specify the previous Friday as the effective date. The initial business date offset is -1.
When recurring journals is automatically submitted on Tuesday, journals are generated with a journal effective date of Monday.
The calculation effective date is determined in a similar manner. General Ledger determines an offset based on the number of business days between the journal effective date and the calculation effective date. The offset is then used to determine the calculation effective date in subsequent submissions.
General Ledger always assigns the first day of the period as the journal and calculation effective date for ADB Consolidation Ledgers.
Suppose you want to schedule month end closing entries for the 1999 calendar year. For example, you choose to submit a recurring journal on the 1st of every month from January 1, 1999 to December 31, 1999. You submit your recurring journal on February 1, 1999 and enter January 15, 1999 as the journal effective date, and January 20, 1999 as the calculation effective date.
When General Ledger automatically submits your scheduled recurring journal on March 1, 1999, the journal period is set to February 1999 and the calculation and journal effective dates are set to February 1, 1999.
Navigate to the View Requests window to view the results of your scheduled submission.
Your initial scheduled submission has two results. The submission is complete with a status of normal. General Ledger schedules the next submission automatically. This has a phase of pending with a status of scheduled.
Note: If your initial scheduled submission fails, the scheduled journal submission will complete with an error status. General Ledger does not schedule and generate the next submission in the event of an error.
Other Sources
Defining a Submission Schedule