General Ledger uses summary templates to create summary accounts, whose balances are the sums of multiple detail accounts for a single ledger. Use summary accounts to perform online summary inquiries, as well as to speed the processing of financial reports, MassAllocations, and recurring journal formulas.

You specify when you want General Ledger to begin maintaining your summary account balances. You can also assign budgetary control options to a summary template for which you want to perform summary level budgetary control.

When you delete a summary template, General Ledger deletes all summary accounts created from that template and their associated balances.

Data Access Sets

The data access set assigned to your responsibility determines if you can create a summary account for a ledger or query existing summary accounts.

Full Ledger Access

You must have read and write access to the ledger and all of its balancing segment values or management segment values to create and delete summary accounts.

To obtain full ledger access, your data access set must be one of the following types:

• The Full Ledger data access set type that provides read and write access to the ledger

• The Balancing Segment Value data access set type that provides read and write access to all balancing segment values for a ledger using the All Values checkbox

• The Management Segment Value data access set type that provides read and write access to all management segment values for a ledger using the All Values checkbox

Partial Access

If you have read-only access to a ledger or read and write access to some of its balancing segment values and management segment values, you will not be able to create or delete summary accounts. You will only be able to view existing summary accounts for that ledger.

Prerequisites

• Define your account segments.

• Define your rollup groups and assign the rollup groups to your parent segment values.

• Define ledgers in Accounting Setup Manager.

• If budgetary control is enabled for your ledger, define a funding budget that requires budget journals.

To define a new summary account template:

1. Navigate to the Summary Accounts window.

2. Enter a Name for the summary account template.

3. Choose the Ledger for your summary account template.

   Note: Your data access set must provide read and write access to the ledger and all of its balancing segment values or management segment values to create a summary account for the ledger.

   If you use reporting currencies (journal or subledger level), you can choose a reporting currency.

4. Enter the Template.

5. Enter the Earliest Period for which you want General Ledger to maintain your actual, encumbrance and budget summary account balances. General Ledger maintains summary account balances for this accounting period and for subsequent periods.

6. Enter a Description.

7. If you are using budgetary control for your ledger, set the budgetary control options for the summary template.

8. Save your work. General Ledger submits a concurrent request to add the summary accounts, and displays the Status of your summary template.

   Current: The summary accounts are active.

   Adding: The concurrent request to create summary accounts is pending or running.

   Deleting: The concurrent request to delete summary accounts is pending or running.