You can set various budgetary control options for a summary account template, such as the funds check level and the funding budget.

To set the budgetary control options for a summary account template:

1. Navigate to the Summary Accounts window.

2. Enter the summary account template Name.

3. Choose the Ledger.

   Note: Your data access set must provide read and write access to the ledger and all of its balancing segment values or management segment values to create a summary account for the ledger.

4. Enter the summary account Template.

5. Enter the Earliest Period for which you want General Ledger to maintain your actual, encumbrance and budget summary account balances. General Ledger maintains summary account balances for this accounting period and for subsequent periods.

6. Select the Budget Control button and enter the Funds Check Level.

   If you choose the Advisory or Absolute funds check level, you must enter values in the remaining budgetary control fields. You cannot enter values in these fields if you choose the None funds check level.

7. Assign a Debit or Credit balance type to your summary template. General Ledger uses the balance type to determine if funds are available, based on the funds available equation:

   Funds Available = Budget - Actual - Encumbrance

   • For summary accounts with a Debit balance, General Ledger considers funds available to be sufficient if the funds available equation yields a positive result.

   • For summary accounts with a Credit balance, General Ledger considers funds available to be sufficient if the funds available equation yields a negative result.

   Assigning a balance type of debit or credit to a summary account does not restrict the balance type of the detail accounts that roll up into a summary account.

8. Enter the Amount Type, or cumulative balance used in the funds checking interval. See: Amount Type and Boundary

9. Enter the Boundary, or the endpoint of the funds checking interval. Combined with the amount type you specify, boundary determines the time interval over which to perform summary level budgetary control. See: Amount Type and Boundary

10. Enter the Funding Budget against which you want General Ledger to check or reserve funds.

    You can only choose a funding budget that requires journal entries. General Ledger requires you to create budget journal entries for your funding budget to enforce budgetary control.

To change the funds check level:

You are not allowed to add new rows after the summary template is saved, because then the associated rows is missing from the GL_BC_PACKETS table. You are not allowed to delete rows after the summary template is saved, because extra rows would exist in GL_BC_PACKETS table.

If you want to change the funds check level from None toAdvisory or Absolute, you must delete the summary template and then recreate it with the appropriate funds check level. General Ledger does not perform summary level budgetary control retroactively for the summary accounts it creates.