In large and global enterprises several administrators are responsible for learning catalog and content belonging to different departments or geographies. Using the Administrator Access Control feature, enterprises can determine who can view and work with a specific category or content. This feature enables enterprises to control administrators' access to OLM data. For example, learning administrators can create administrator groups such as Sales administrator group and Production administrator group to manage catalog and content belonging to the sales and production departments.
You can use the Administrator Access Control feature to :
Create administrator groups to manage administrator access to category and content. You can define administrator control at the catalog category level or content folder level.
Identify the members of the administrator group who can access a category and objects in that category:
Courses
Offerings
Classes
Certifications
Learning Paths
Forums
Chats
Determine who can access booking resources for category forums, category chats, classes, class forums, class chats, and class sessions. Access to these objects depends on whether an administrator can access the category.
Define the ability to create questions, question banks, learning objects, tests and test sections. This ability depends on whether the related folder is access controlled and that an administrator can access the related folder.
Define who can enroll and subscribe learners to classes, learning paths, and learning certifications.
Define who can view learner enrollments and learner subscriptions.
Generating the following reports for a category depends on the access that the administrators have:
OLM Certification Report
OLM Chat Report
OLM Forum Report
OLM Course Evaluation Report
OLM Learning Path Report
Note: When creating administrator groups, you can ensure that any one administrator in your enterprise, for example, a super user is a member of all the administrator groups. Then, this person can access all categories and folders for information purposes.
Follow these steps to create administrator groups and define access to learning objects:
From the Setup page, navigate to the Administrator Groups page. OLM provides the Administrator Group functionality from the Setup page for the Learning Administrator responsibility.
On the Administrator Groups page, search for existing groups, create, update, or delete administrator groups. You can search for an administrator group using the administrator group name or any specific administrator. You can view members in all administrator groups irrespective of your security profile. OLM does not apply the HR or OTA security profiles when displaying administrators on the View Members page.
After you create administrator groups, select the administrator group to identify the members who can access categories and folders:
See: Categories
See: Content Structure
If access to a category is restricted using an administrator group, then this restriction can be removed by the learning administrator who can access that particular category. The Remove Administrator Group check box in the Update Category page enables administrators to remove such restrictions placed on the category and make it accessible to all administrators.
The Administrators in Administrator Group page displays members of an administrator group. This page appears when you click the View Members link on the Administrator Group page. You can also search for administrator group members using criteria such as user name, administrator name or e-mail.