A system profile is a set of changeable options that determines how (or whether) a particular function runs. You can set profiles at different levels as described in the following table:
| Level | Meaning |
|---|---|
| Site level | These settings apply to all users at an installation site. |
| Application level | These settings apply to all users of any responsibility associated with the application. |
| Responsibility level | These settings apply to all users currently signed on under the responsibility |
| User level | These settings apply to individual users, identified by their application usernames. |
Values set at a higher level cascade as defaults to the lower levels. Values set at a lower level override a default from a higher level. Many profiles enable you to enter a value only at one or more of the levels (see the Configurable Level column in the tables below).
Note: Set site-level options first to ensure that all options contain a default. A profile option without a default value can cause errors when you use windows, run reports, or run concurrent requests.
You use the System Profile Values window, accessible from the System Administrator responsibility, to set profile options at each level for your user community. If you change a user profile option value, the change takes effect as soon as your users log on again or change responsibilities.
Application users can use the Personal Profile Values window to set their own profile options at the user level. Not all profile options are visible to users, and some profile options, while visible, cannot be updated by end users. Changes that users make to their personal profile options take effect immediately.
See Defining Preferences with User Profile Options
The tables and text below list all the OLM profile options, grouped according to category: General, Content, Waitlisting, Order Management integration, and Self-Service.
The tables indicate the levels at which the User or System Administrator can enter values for the profile options.
Some profile options require you to provide a value, and some already provide a default value that you can change.
| Profile | Configurable Level | Values (default value in boldface) | Value Required? |
|---|---|---|---|
| HR: Query-Only Mode | All | Yes, No | Yes |
| OTA: Assessment Branding Image | Responsibility | <name of image>, <null> | No |
| OTA: Data Source Module | Responsibility | iLearning, iRecruitment, <null> | Yes, if using iRecruitment |
| OTA: Default Attended Enrollment Status | Responsibility | <enrollment status based on Attended> | Yes |
| OTA: Global Business Group | Responsibility | <global business group> | Yes if using globalization |
| OTA: Hide Employee External Address | Site | Yes, No, <null> | Yes, at Site level |
| OTA: Maximum Enrollments Processed Online | Site, Application | <number of minutes>, 3 | No |
| OTA: Project Accounting Integration | All | Yes, No | No |
| OTA: Oracle Online Learning Option Licensed | Site, Application | Yes, No | Yes |
| OTA: Restrict Employees from Customer-Restricted Classes | Responsibility, Site | Yes, No, <null> | No |
| OTA: Default Enrollment Source | Site, Responsibility | Null | Yes |
| OTA:Allow Enrollment when learner has future termination date | OTA:Allow Enrollment when learner has future termination date | Yes, No, <null> | No |
To restrict access to query-only for all OLM windows on a menu, set HR: Query-Only Mode to Yes.
To grant query-only access to some forms and full access to other forms, set the HR: Query Only Mode profile to No and use the parameter QUERY_ONLY=YES at form function level to restrict access to individual forms.
See Restricting Access to Query-Only Mode
Enables other applications to use alternative branding images in assessment headers. Omit any file extension from the name.
Restricts access to Generalized Assessment data for users of iRecruitment. Select "iLearning" to enable these users to view data originating in OLM, or "iRecruitment" to enable them to view data only from iRecruitment.
Establishes a default value for the Attended enrollment status.
Enables globalization. Enter the name of the business group you wish to designate as global.
Hides or reveals, at site level, the external (home) addresses of your employees. The default value is null, but is equivalent to Yes (addresses remain hidden).
Warning: To continue to view external employee addresses, existing customers must set this profile to No. For existing enrollments, however, any formerly selectable external address selected remains visible. To ensure data privacy under these circumstances, the user cannot change the address (the lookup contains no items).
As an administrator selects learners for bulk enrollment, determines the number of enrollments processed immediately; selecting more than the specified number sends the enrollments for processing by the Process Bulk Enrollments concurrent program.
Set this value to Yes to enable the setup and play of online classes, if you have licensed OLM with the Online Learning option. If you have not licensed OLM with the Online Learning option, set this profile to No.
Identifies whether OLM is integrated with Project Accounting, for reporting purposes only. Entering Yes displays the Project Number and Project Name fields on the Create Class and Update Class pages. You can then enter a Project Number, which displays the corresponding Project Name. You can also write custom reports to list classes held for each project.
Prevents employees in your organization from enrolling in customer-restricted classes.
Set this profile to display the Source value on the Enrollment Details tab of the Enrollments and Subscriptions page. You can define the default value at the site level or for different responsibilities. Only Learning Administrators can update the default value when they update the enrollment details. This profile uses the BOOKING_SOURCE Lookup values. For more information, see: User and Extensible Lookups
Determines whether learning administrators can enroll learners who have a future termination date at the time of their enrollment. If the value is set to Yes, learners with future termination date are displayed in the Single Enrollment and Bulk Enrollment searches for enrollment. This value also protects the confidential information of the person's termination. Set the value to No, if you do not want learners with a future termination date to be enrolled in classes.
| Profile | Configurable Level | Values (default value in boldface) | Value Required? |
|---|---|---|---|
| OTA: Default Player Session Length | Site, Application | <number of minutes>, 0 | No |
| OTA: Player Ping Interval | Site, Application | <number of minutes>, 0 | No |
| OTA: XSD Server Location | Application | <server address> | Yes if using content |
This is the default number of minutes that the player session is kept alive when a learner remains on a single learning object. Setting this profile value guarantees that the session lasts at least OTA_PLAYER_TIMEOUT_MINUTES (the value set for the Player Timeout field on the learning object page) after launching the learning object. There is no upper limit on this value.
This is the interval (in minutes) between pings made to the server by the online player. The ping interval should be less than the session timeout length to ensure that the session does not time out between pings. There is no upper limit on this profile value, but if it is greater than the value of OTA_PLAYER_TIMEOUT_MINUTES (the value set for the Player Timeout field on the learning object page), then the player will not ping the server.
Identifies the directory that holds required XSD files used during export of learning objects or tests. Set the value to http://[machine name]:[port]/OA_HTML/
| Profile | Configurable Level | Values (default value in boldface) | Value Required? |
|---|---|---|---|
| OTA: Activate Automatic Waitlist Enrollments | All | Yes, No | Yes, at Site level |
| OTA: Automatic Waitlist Enrollment Default Booking Status | All | Placed, <value based on Placed>, <null> | Yes |
| OTA: Automatic Waitlist Enrollments: Hours Prior To Class | All | <numeric> (0) | Yes, at Site level |
| OTA: Maximum Enrollments Processed Online | Responsibility, Site | <numeric>, <null> | No |
| OTA: Waitlist Sorting Criteria | All | Booking Priority, Date Placed | Yes, at Site level |
Indicates whether you are activating the automatic waitlist enrollments functionality. Enter Yes or No.
Holds the default enrollment status for automatic waitlist enrollments. Enter either Placed or a user-defined value based on Placed.
Warning: Select an enrollment status with the same business group that you intend to use for your OLM responsibility. If you do not, OLM cannot use that status to enroll learners from the waitlist.
Specifies, in number of hours prior to a class, when you want to stop automatic waitlist enrollments for any class. You must manually control any enrollments for the period specified. Enter a numeric value (0, 1, 2,...n).
Determines the number of enrollments processed immediately; selecting more than the specified number sends the enrollments for processing by a concurrent program.
Identifies which criterion--booking priority or date and time placed--takes priority on the waitlist. If waitlisted enrollments share the same priority, their enrollment then depends on date and time placed.
| Profile | Configurable Level | Values (default value in boldface) | Value Required? |
|---|---|---|---|
| OTA: Hide Assessment Points | Application, Responsibility | Yes, No | No |
Determines whether learners can view assessment points for test questions. You can define this setting for business processes such as learner or recruitment tests. Set the profile option to Yes so that OLM hides the assessment points when candidates or learners attempt tests.
The profiles in this section apply only to classes and enrollments originating in Order Management. Setting a value for OTA: OM Default Class Owner, for instance, does not set the default owner for classes originating in OLM, self-service Training, or OLM.
Oracle Order Management Integration Profile Options
| Profile | Configurable Level | Values (default value in boldface) | Value Required? |
|---|---|---|---|
| OTA: OM Default Enrollment Cancelled Status | All | <enrollment status based on Cancelled> | No |
| OTA: OM Default Class Owner | Responsibility | <employee from lookup> | No |
| OTA: OM Default Class Training Center | Responsibility, User | <training center from lookup> | No |
| OTA: OM Default Class System Status | Responsibility | Normal, Planned, Full, Closed, Cancelled | No |
| OTA: OM Default Class User Status | Responsibility | <status from lookup> | No |
| OTA: Default Return Reason Code for RMA | Application, Responsibility | <Credit Memo Reason (CREDIT_MEMO_REASON) lookup> | Yes |
| OTA: OM Restrict Enrollment by Country | Responsibility | Yes, No, <null> | No |
| OTA: OM Waitlist Priority | Site | <user-specified value from lookup> | No |
Establishes a default value for the Cancelled enrollment status. Use this profile to use an enrollment status you have created in place of the standard Cancelled status.
Sets a default class owner. Enter a person to receive workflow notifications automatically if no other approver is set.
Sets a default training center for each class created in OM.
Establishes a default class system status: Normal, Planned, Full, Closed, or Cancelled.
Establishes a default value for the user class status, taken from the values for the lookup type EVENT_USER_STATUS.
Note: Do not confuse this status with the class system status.
Sets the default value for the cancel enrollment reason. OLM uses this default value when learning administrators cancel classes that have orders with generated invoices. Set this profile option so that Return Material Authorization (RMA) can be created without any errors for orders with advance invoice enrollments.
Restricts enrollments to only those learners whose Operating Unit's country matches the country where the class takes place. You enforce this restriction by setting the profile value to Yes. Note that this restriction largely defeats the purpose of globalization: learners in Colmar, France, for instance, could not take classes in Basel, Switzerland or Freiburg, Germany, all within an hour's drive of one another.
Sets the default OM waitlist priority value taken from the user-defined values for the lookup type PRIORITY_LEVEL.
As with OM, the profiles in this section apply only to self-service Learning (enrollments originating in the Learner or Manager interfaces). Setting a value for OLM: Automatic Transfer to GL, for instance, does not automatically transfer headers created in the OLM Finance Headers window.
| Profile | Configurable Level | Values (default value in boldface) | Value Required? |
|---|---|---|---|
| OLM: Automatic Creation of Finance Headers and Lines | Site | Yes, No | Yes |
| OLM: Automatic Transfer to GL | Responsibility, Site | Yes, No | Yes |
| OLM: Minimum Hours to Cancel for Free | Site | <numeric value>, 0 | Yes |
| OLM: Read-only Enrollment Message | User | <Message text>, <null> | No |
Indicates whether you are activating the automatic creation of finance headers and lines. Select Yes if you are running Oracle General Ledger.
Indicates whether the application transfers automatically created finance headers to Oracle General Ledger. If you select Yes, the application automatically sets the transfer status to Awaiting Transfer (AT). If you select No, for each header and line you must manually set the transfer status to Awaiting Transfer.
Specifies, in number of hours prior to a class, when a learner can no longer cancel an enrollment without being charged. You must manually control any enrollments for the period specified. Enter a numeric value (0, 1, 2,...n).
Sets a user's access to read-only and specifies the message sent when the user attempts to change any enrollment details.
Warning: Placing any value in the field automatically sets the user's access to read-only.
| Profile | Configurable Level | Values (default value in boldface) | Value Required? |
|---|---|---|---|
| OTA: Allow Competency Update with Renewal Period | Site, Application, Responsiblity | Yes, No | No |
Set the profile option value to Yes, to enable OLM to calculate the end date of the competencies using the values defined in the Renewal Period and Units fields for competencies in Oracle HRMS. OLM passes the competence information along with start, end dates, competence levels, and person_id details to the HR_COMPETENCE_ELEMENT_API. This API updates the Competence tables and the end date is displayed on the learner's competence profile. You can set the profile option at the Site, Application, Responsibility, and User levels.