Oracle HRMS comes with one Business Group supplied as startup data. You can use this Business Group and its default definitions as the starting point for your own Business Group, or you can create a new organization and define this as your new Business Group.

See: Adapting and Creating a New Business Group

   To enter Business Group information:

1. In the Organization window, query the Business Group if it does not already appear there. In the Organization Classifications region, select Business Group, choose the Others button, and select Business Group Information.

2. Click a field of the Additional Organization Information window to open the Business Group Information window.

3. You can enter a short name for the Business Group. This name is no longer used in Oracle HRMS. It is provided for compatibility with earlier releases, where it appeared in the header line of each form.

4. Select the method of creating identifying numbers for employees, applicants, and contingent workers. The choices are:

   • Automatic number generation.

     If you choose the automatic entry method of number generation you can at a later date decide to switch to global sequencing. Global sequencing allows you to use a single sequence of person numbers for applicants, employees or contingent workers across multiple business groups.

     See: Running the Global Sequencing for Person Number Generation Process

     You can switch from local automatic numbering to manual numbering for a person type by editing the business group information and selecting Manual.

     Note: If you are using Oracle iRecruitment, ensure to set the applicant numbering to Automatic.

   • Manual entry.

     If you choose the manual entry method of number generation, but at a later date decide to change to the Automatic method of number generation, you can run the Change Person Numbering to Automatic process.

     See: Running the Change Person Numbering to Automatic Process

   • Automatic use of the national identifier (for example, the social security number in the US, and the NI number in the UK). If you choose this option you must ensure that a national identifier is entered for each new person. This option is not available for applicants.

     Note: For whichever method of number generation you choose, it is important to be aware that the number is displayed in various windows and reports. Therefore, if you choose the national identifier method, the person's national identifier is displayed.

   • Employee numbering for contingent worker. This option allows you to use the same sequence of numbers for contingent workers as you use for your employees. For example, you enter an employee and the application gives the employee number 101. If the next person entered is a contingent worker they receive the number 102.

5. Select the key flexfield structures that you defined during implementation:

   • Grade: US Federal Grade

   • Group: People Group Flexfield

   • Job: Job Flexfield

   • Costing: Cost Allocation Flexfield

   • Position: Position Flexfield

   • Competence: Competence Flexfield

6. Select the appropriate Legislation Code and default currency.

   The Legislation Code determines the startup data you can access and the contents of some legislation-specific windows.

   Note: Selecting the correct legislation code is essential for the correct functioning of the product. You cannot change the legislation code after entering employees against the Business Group.

7. If you are using HRMS in the US, to maintain fiscal year balances in Oracle Payroll if your fiscal year is different from the calendar year, enter the fiscal year start date.

8. You can enter a Minimum and Maximum Working Age for the Business Group. When you enter or hire employees, you receive a warning if the person's age is outside this range.

9. Save your work.

10. Choose the Others button and choose US Federal Org Information from the Additional Organization Information lookups.

    If your agency does not use the National Finance Center as a provider, enter the following information:

    • In the Occupational Series field, choose Segment1 of the Job key flexfield.

    • In the Position Title, Position Description, Sequence Number, and Agency Code/Subelement fields, choose the segment you defined during implementation in the Position key flexfield.

    If your agency does use the National Finance Center as a provider, enter the following information:

    • In the Occupational Series field, choose Segment1 of the Job key flexfield.

    • In the Position Title field, choose Segment1 of the Position key flexfield.

    • In the Position Description Number field, choose Segment5 of the Position key flexfield.

    • In the Sequence Number field, choose Segment6 of the Position key flexfield.

    • In the Agency Code/Subelement Code field, choose Segment2 of the Position key flexfield.

11. Choose the Others button and choose Benefits Defaults from the Additional Organization Information lookups.

12. Choose the Next button to display the Benefits Defaults window and select a monthly payroll for this business group.

13. Enter a GRE number.

    Although the federal government does not use GREs for tax purposes, at implementation you must set up at least one GRE organization.

    See: GREs: Entering the IRS Identification Number

14. Save your work.