To create a job:Jobs provide a way to categorize related positions, independent of specific organizations. You use the Job window to establish a job and associate it to a 4-digit occupational series code.
You can also enter supplementary roles in the Job window. You can record information about any roles an employee holds which are not part of the employee's contract; for example, fire warden or health and safety representative.
The Further Information field is not used by Oracle Federal Human Resources. In general, you enter the information from the Further Information field in the Position Extra Information flexfields. For example, you enter the FLSA information in the Extra Position Information Position Group 1 flexfield. If you enter information in the Job Further Information flexfield, the application does not save it on update.
If you intend loading historic assignment details into Oracle HRMS, make sure you enter valid start dates for your jobs. You cannot assign an employee to a job before the start date of the job.
Note: Consider using a fixed date as a default for your initial setup, for example, 01-JAN-1901. This simplifies your data entry.
Use the Job window to define jobs.
To create a job:Enter a start date early enough to handle any historical information you want to enter.
Select the required Job Group. This defaults to the Default HR Job Group for your Business Group and should not be changed unless you want to enter a job that describes a supplementary role to a person's normal employment, such as a fire warden or health and safety representative, or you are setting up a job to be used in Oracle Projects.
Only jobs entered in the Default HR Job Group will be available in other windows such as Position, Competencies, or Assignment. The only window within Oracle HRMS that can access jobs outside of the Default HR Job Group are the Supplementary Roles and the Elections window.
Click the name field to open the Job Flexfield window. The flexfield that opens is dependent on the Job Group you have selected. Select a job from the occupational series list of values. Choose OK.
Note: It is recommended that you define only one segment for occupational series and do not use the other segments. If you define additional segments, the job name that appears on the Position form, the RPA, and the Notification of Personnel Action is a concatenation of these segments, which users may find confusing. If you need to capture other job-related information, add segments to the Position Extra Information.
Enter a numerical approval authority value to define an approval level for incumbents of this job. This value is used by Oracle Approvals Management to determine whether a person has sufficient authority to approve a transaction.
Indicate whether the job carries any additional employment rights or is a benchmark job. A benchmark job is one that can be used to represent a number of jobs in reports such as salary surveys.
Save your work and do not complete any further steps, if you are entering a supplementary role.
Select a benchmark job, if required.
Save the job.
Choose the Extra Information button and complete any agency specific information there.
Note: If you have Oracle Projects installed, you can enter further information in the Extra Job Information flexfield.
See: Implementing Resource Utilization, Project Resource Management Implementation and Administration Guide.
You can investigate the job categories in your enterprise using HRMS Intelligence.
Choose the Evaluation button to enter evaluation information and an overall evaluation score for the job.
See: Entering Evaluation Information
If you are following the competence approach for suitability matching, enter your competencies using the Competence Requirements window.
Choose the Requirements button to enter job requirements, such as required qualifications or valid experience, to help you match people to roles.
Choose the Work Choices button to enter work choices relevant to the job.
Choose the Survey Mapping button to link salary survey lines to your job.
Save the job.