You can define your own names to identify the 'types' of people in your system. These include all types of employees, applicants, contingent workers, and contacts, as well as current and 'ex-' types.

Three Person Types (employee, ex-employee, and applicant) are used by the Request for Personnel Action (RPA) process. For example, using an RPA you appoint an applicant, promote an employee, and separate an employee. You can use the other system Person Types for non-RPA purposes such as maintaining ex-applicant information. Similarly, if you wanted to maintain information about volunteers, you might want to use Person Type to identify volunteers.

One user name must be the default. This is the name the system enters in certain circumstances if you do not select a Person Type manually. For example, when you hire an applicant using an RPA, the system automatically updates the Person Type to the default user name for the system name 'Employee'.

You enter user names for person types in the Person Types window.

   To change a user name for a person type:

1. Delete the contents of the User Name field and type in your preferred name.

   To map other user names to a person-type system name:

1. Insert a new record.

2. Enter a unique User Name and select the System Name that you want to map.

   Deactivating User Names

   You cannot delete user names in use in the system, but you can deactivate them by unchecking the Active check box. Deactivating a person type prevents you from selecting it in the People window. Notice that you cannot deactivate a default User Name. You must first select another user name as the default.

   Note: Do not deactivate the predefined user names. The product requires these user names to process Requests for Personnel Actions.