To enter an assignment:When you enter an employee or contingent worker, or hire an applicant, Oracle HRMS automatically creates a default assignment. You can view and update the default assignment in the Assignment window.
You can then enter additional assignments, if required, using the Assignment window.
To enter an assignment:Set your effective date to the start date of the new assignment.
Germany only: If you want to link a contract to this assignment, you should do so before completing any further fields, as some fields in the Assignment window default to values defined on the contract and cannot be overridden here. Add contract details using the Contract field on the Employment Terms tabbed region. If you are assigning a contingent worker, the Employment Terms tabbed region does not display, preventing you from adding a contract.
Select the organization to which you want to assign the employee or contingent worker. By default, the employee has an assignment either to the business group, or to the organization to which he or she applied. Contingent workers have a default assignment connected to the business group.
If you overwrite these defaults, a window appears asking if the change is an update or a correction. Select Correction.
If you are creating an additional assignment, no default business group or organization is displayed.
Select the job or position for which this person has been assigned.
France only: For a public sector type organization, the Position field is read only. Oracle HRMS displays the position details you recorded using the HR Administrator Actions pages.
Russia only: Click the Attachments Menu icon on the tool bar to enter the contingent worker's job description.
India only: The position selected is displayed on the employee's Form 16.
For employee assignments, select a grade for information or to use grade rates or grade scales to determine the appropriate compensation levels for the employee.
If you defined a location for the business group or other organization, it appears as a default. Change this, if required.
Mexico only: The assignment's location determines its GRE.
If you have assigned multiple GREs to a location (through the generic hierarchy), you must choose which one applies to this assignment. Navigate to the Statutory Information tabbed region and make a selection in the Government Reporting Entity field.
If you change your assignment's GRE, you must specify a Social Security Leaving Reason (under the Social Security Affiliation tabbed region).
France only: Select the establishment as it serves as the legal point of contact for settling any disputes and manages the personal details of the workforce.
Note: For a public sector type organization, the Establishment field is read only. Oracle HRMS displays the establishment details you recorded using the HR Administrator Actions pages.
Netherlands only: Select the reporting employer. The assignment is reported under this employer in the wage report. If you change the employer establishment after running the payroll and before running the Wage Report, the collective report section on the Wage report will not match the sum of nominative reports.
Note: By default, the assignment is reported under the employer linked to the assignment's payroll. Changing the employer does not change the Payroll Object Group. To change the Payroll Object Group, terminate the existing assignment and create a new assignment with a new payroll. You can change the employer linked to the payroll using the Payroll window.
Select the people group and enter information defined in your people group flexfield. This is optional.
Select a payroll if you are paying an employee using Oracle Payroll, or if you intend to record for the employee certain types of compensation and benefits (represented on the system by nonrecurring elements).
Note: If Oracle Payroll is installed and you are an HR User, you cannot assign employees to payrolls. Ask your system administrator to change your HR:User Type profile option if you need to assign employees to payrolls.
Note: Denmark Users: Select Salaried or Hourly. There is no relation to the Payroll frequency.
Select a status for the assignment. By default a new assignment has the status Active Assignment (or an equivalent user status defined on your system).
See: Assignment Statuses
Australia Only: Select if the employee works overseas or as part of Joint Petroleum Development Area (JPDA). The status you specify determines which earnings appear on which Payment Summary.
Korea Only: Select the business place to which you assign your employee.
Enter an assignment number to uniquely identify the assignment. By default, this number is the same as the employee or contingent worker number, for the first assignment.
For employee assignments, select a collective agreement if the employee is covered by one.
You can calculate values based on a collective agreement only for an employee's primary assignment.
Select an assignment category, for example part-time or full-time.
Hungary only: Select an employment category, for example part-time or full-time.
Ireland only: Select an employment category, for example part-time or full-time. Select Apprentice/Trainee if the assignment is an apprentice or a trainee.
Mexico only: Select the employee's Social Security employment type.
See: Define the Social Security Employment Types
Romania only: Select a labor contract category as reported to REVISAL.
Russia only: This field is mandatory to enable you to use them for reporting purposes. Use only the four values available for this field. For these values, the suffix Regular refers to an assignment with an indefinite period (permanent). The suffix Temporary refers to an assignment having a limited term.
For employee assignments, select the employee category, for example blue collar or white collar.
Ireland only: Select a valid employment category from the list. The list displays all the occupation categories for reporting in the EHECS report.
Mexico only: Select the employee's Social Security employment category.
Spain only: Select the professional category, for example administration clerk or civil servant.
Enter the information you want to hold in the tabbed regions, for example, supervisor details, special ceiling progression points, or salary information.
See: Entering Additional Assignment Details
You can use the Oracle HRMS and Common application Components (CAC) integrated schedule features to assign a schedule to the worker's assignment. If you want the application to only display schedules the worker is eligible for, then run the Eligibility Engine process for the worker.