Employees receive standard and discretionary pay increases. You can process pay increases for your employees, including NOA 893 Regular Within Range Increases (Within Grade Increases) and NOA 892 Irregular Pay Increases (Quality Step Increases).
You grant NOA 893 actions to document:
Pay increases for employees governed under standard regulatory systems with pay plans based on match (grade and step) tables by having the application automatically process NOA 893 at the standard waiting periods and generate NPAs.
The default Within Range Increase process automatically notifies the Personnel Office of the Within Range Increase approval and requires no response.
Within Range Increases (Within Grade Increase) for employees on GM pay plans
NOA 893 contains the same functionality that NOA 891 provided for Within Grade Increases for employees on GM pay plans. If you processed a NOA 891 for an employee on a GM plan after OPM redesignated the NOA to 893, you must cancel the 891 action and reprocess it with a NOA 893.
Within Range Increases for employees governed by alternate federal HR and standard systems
You grant NOA 892 Irregular Pay Increases to document:
Quality step increases for employees on standard systems
Performance-based increases for employees on alternate federal HR systems
The application processes automatic Within Range Increases for employees governed under standard regulatory systems as follows. The application:
Runs the automatic Within Range Increase process based on the frequency you set in the Concurrent Manager
Identifies eligible employees 90 days before the WGI Pay Date
When the employee meets the Within Range Increase eligibility criteria, an automatic pay calculation determines the next step based on the pay plan's step increases.
Generates a future effective Within Range Increase RPA
If the employee's pay plan is GM (Employees Covered by Performance Management and Recognition System termination provisions), and the RPA effective date is prior to 07-Jan-2007, then the application processes an 893 NOAC (Reg WRI).
Processes the Within Range Increase action and applies the standard CPDF edits
If the CPDF edits pass, the Within Range Increase RPA is held until the effective date. If the edits fail, the application routes the Within Range Increase RPA to the employee's POI groupbox. If the application does not find a POI groupbox, it does not create the RPA, but instead posts a failure notification to the US Federal process Log.
Reapplies the CPDF edits when the effective date is reached to take into account any intervening actions such as promotions
If the application does not find a POI groupbox, it does not create the RPA, but instead posts a failure notification to the US Federal process Log.
Calculates the pay and updates the person's element record with the next WGI Due Date and Pay Date. When an employee reaches the maximum step increase, the application automatically clears (nulls) the WGI Due Date and Pay Date segments.
For AFHR employees, when you manually process a Within Range Increase, the application:
Processes NOA 893 when the AFHR employee has no step, WGI Due Date, and WGI Pay Date
Processes the transaction when the step is 00 (The application does not set a new step value.)
Opens the Basic Pay field for the new basic pay (A custom hook returns the calculation for local market supplement, adjusted basic pay, other pay, and total salary values.)
Validates the minimum and maximum rates based on the pay rate determinant entered in the RPA
Updates the Date Last Equivalent but does not update WGI Due Date or the WGI Pay Date
For standard employees, when you manually process a Within Range Increase action, the application:
Increments the step automatically by one point
Processes pay calculations
Updates the WGI Due Date, WGI Pay Date, and the Date Last Equivalent
The application determines Within Range Increase eligibility by identifying employees who have a:
Primary assignment
Pay Rate Determinant (PRD) of 0 or 6 and whose pay plan is eligible for Within Range Increase
Or
PRD of A, B, E, or F and whose retained pay plan is eligible for Within Range Increase, and
WGI Pay Date that falls within the Within Range Increase notification period.
The application's business rules exclude employees who have reached the maximum step in their pay plan.
When you process actions that affect Within Grade Increase due dates, the application calculates and updates the Date WGI Due and WGI Pay Date for approved RPAs that involve base salary changes. The application does not perform this calculation and update for NOACs 888 (Denial of Within Grade Increase), 892 (Irregular Performance Pay), 894 (Pay Adjustment), 895 (Locality Payment).
For actions that do not involve base salary changes, such as an Appointment action, you must manually enter the Date WGI Due. The application then calculates and updates the WGI Pay Date.
Note: The automatic Within Range Increase process uses the WGI Pay Date when it determines the employee's eligibility for a Within Range Increase. Using the pay date ensures that the pay increase takes effect at the appropriate time.
You manually process Irregular Performance Pay (NOAC 892) for employees governed by standard regulatory systems to grant quality step increases. When you process the action, the application updates the Date WGI Due Date and WGI Pay Date. When the application updates the action, it only updates the WGI Pay Date waiting period if the employee receives a step increase that extends the eligible waiting period.
When processing a Irregular Performance Pay action, the Date WGI Due and the resulting WGI Pay Date are not recalculated unless the step adjustment moves the employee from a Step 3 to Step 4 or from a Step 6 to Step 7. When an employee moves to Step 4 or Step 7, the employee shifts to a longer waiting period, and the application recalculates the Date WGI Due and WGI Pay Date to correspond to the next appropriate interval.
For example, if the employee moves to a Step 4, the product adds 52 weeks to the existing Date WGI Due and recalculates a new WGI Pay Date, so that the employee is eligible for a step adjustment in 104 weeks. If the employee moves to a Step 7, the application adds 52 weeks to the existing due and pay dates, so that the employee is eligible for a step adjustment is 156 weeks.
Irregular Performance Pay for AFHR Employees
You manually process Irregular Performance Pay action (NOAC 892) to grant pay increases for employees governed by AFHR regulations. When you process the action, the application:
Processes NOA 892s when the employee step is 00, the Tenure for permanent or temporary appointees is 0, 1, 2, or 3; and the rating of record is not 1 or 2
Opens the Basic Pay field for the new basic pay (A custom hook returns the calculation for local market supplement, adjusted basic pay, other pay, and total salary values.)
Opens the pay rate determinant field so that you can change that value if appropriate
Validates the minimum and maximum rates based on the pay rate determinant
Updates the Date Last Equivalent Increase with the effective date of the RPA (The Date WGI Due and WGI Pay Date do not apply to this NOA.)
Irregular Performance Pay for Standard Employees
For standard employees, when you manually process a NOAC 892 action, the application automatically increments the step by one point and processes pay calculations.
If during the Within Range Increase process, the application does not find a Personnel Office groupbox or supervisor, it sends the notification to the Administrator's groupbox.
The notification contains information including the RPA request ID, the supervisor name, and other details which the Administrator can use to determine the Personnel Office groupbox and enter it as appropriate. Once the Administrator corrects the problem, he or she can resubmit the notification (or abort it). When the notification is resubmitted, the application sends it to the Personnel Office or to the supervisor, depending on the preference set at implementation.