You can set up and maintain security of access for different classes of users. Once you have identified who will use Oracle HRMS, what information they require, and how they will use it, you can group together users with similar requirements and give them the same view of the system.
AuditTrail is an Oracle HRMS system administration task which enables you to track and record changes to your data.
You can set up menus using structures and names that make sense to the users. You can also restrict the data users can view and edit in certain windows, so they only see what they need to see.
This provides security for your data and an efficient interface designed for your users' needs.
If you want different users to view the same window for different purposes, you can restrict their views in different ways. For example, you can:
Limit access to list of values for faster data entry
Limit access to certain types of information
For example, you might create a configured version of the View Element Entry History for Employee form that does not display the earnings elements representing salary, bonus and commission. Most users' menus would only give them access to this configured version of the form. Those authorized to view salary, bonus and commission figures can have a menu function defined to allow access to the standard version of the form.
Oracle HRMS is installed with two security models, each enabling you to set up security for an enterprise which uses multiple business groups. Using either model you can only view records for one business group at any one time, except in cases where the HR:Cross Business Group user profile allows access to specific fields across all business groups. See: User Profiles.
The difference between the models is as follows:
Using Standard HRMS Security you can only link one business group to one responsibility. You must set up different responsibilities for each business group.
Using Security Groups Enabled Security you can set up more than one business group for a single responsibility. However, you still only view records for one business group at a time.
AuditTrail provides a flexible approach to tracking the changes to your data. It enables you to keep a history of changes to your important data: what changed, who changed it, and when. With AuditTrail, you can easily determine how any data row or element obtained its current value. You can track information on most types of fields, including character, number and date fields.
Yes. Oracle recognizes that to complete many tasks, you need to use more than one window. You can link these windows together in a task flow so that you can choose a button to bring up each window in turn without returning to the menu.