Use calendar events to define dates such as public holidays and other important dates such as a company-wide day off from work. You use organizational and geographical hierarchies to identify the group of workers to whom you want the calendar event to apply.
The calendar events you set up become applicable to your workforce depending on the type of coverage you select. The calendar event becomes applicable to the worker if the event covers the country or organization in which they work. A calendar event only impacts a worker's time if they are scheduled to work at the same time as the event and if the event is defined as an exception to the schedule.
Depending on the structure of your enterprise and the types of event you want to set up, you can review and use both types of hierarchy. For example, you can use the geographical hierarchy for all your public holiday calendar events, and the organizational hierarchy for all the calendar events that are relevant to your enterprise.
See: Calendar Events
Use the following steps to set up calendar events in your enterprise:
Review the organization hierarchy you want to use for your calendar event coverages.
For each calendar event you define, you select either a geographical or organizational hierarchy as the coverage type.
Review the geographic hierarchy and, if required, add the countries you want to use for calendar events as additional nodes. You can also set up geographic nodes lower than the country level. For example, if you have a public holiday that applies to people in a particular state, then you can define the state in your geographic hierarchy.
Define the Geo Node Location EIT if you want to identify a different geographical node in the hierarchy for a location, to override the country you specified at the business group level.
Define the Geo Node Assignment EIT if you want to identify a different geographical node for specific assignments. The assignment EIT is the lowest level you can use to identify a different geographic node on the geographical hierarchy. The HR application uses the information you defined at the lowest level to determine if the event is applicable for the worker.
Define the calendar events and coverages for your enterprise in the Calendar Event Entry pages.
Suggestion: If you want to define calendar events for a recurring public holiday, such as Christmas Day, then you can use the same name with different dates. For example, create Christmas Day as a calendar event from 25-Dec-2006 to 25-Dec-2006 and define another event as Christmas Day from 25-Dec-2007 to 25-Dec-2007.
Run the HR Calendar Coverage Cache Process using the Submit Requests window to build the event repository, which makes them available for other applications to use.
Verify that you have set up the calendar events correctly in the Review Calendar Event Coverage page.