To update an employee's Final Process date:You can change an employee's Final Process date, subject to the following conditions:
The Final Process date must be later than the Actual and the Last Standard Process dates.
You cannot change the Final Process date to earlier than completed payroll actions.
You must specify a value for the Final Process date if the employee has a later period of service.
If you previously entered a Final Process date equal to the Actual date, you cannot change the Final Process date to later than the Actual date.
If you previously entered a Final Process date later than the Actual date, you cannot set the Final Process date equal to the Actual date.
Note: If you must set the Final Process date equal to the Actual date since the employee has no activity or assignment between the two dates, the best practice is to reverse terminate the employee and terminate with the new dates. You can follow the same practice to change the Final Process date to later than the Actual or the Last Standard Process date (after previously entering them equal).
You can change the final process date even when it is equal to the last standard process date. The application applies the following rules when you enter the final process date:
The final process date cannot be earlier than the last standard process date.
The final process date can be equal to the last standard process date.
If you increase the Final Process date, the end date of the terminated assignment is automatically extended. If you make changes to the terminated assignment between the Actual and the Final Process dates, the latest date to which you can decrease the Final Process date is one day after the last change. For example, if the Actual date is April 10 and the Final Process date is April 15, and you make a change to the assignment on April 12, the latest date to which you can decrease the Final Process date is April 13.
US and Russian Payroll Only: If you rehire an employee before the Final Process date for their previous period of service, the employee has overlapping periods of service between the rehire date and the Final Process date. You cannot change the Final Process date to earlier than or equal to the Hire date for the next period of service since this causes a gap between the overlapping periods of service. Similarly, for non-overlapping periods of service, you cannot change the Final Process date to later than or equal to the Hire date of the next period of service since this causes the periods of service to overlap.
Use the Terminate window to update an employee's Final Process date.
To update an employee's Final Process date:US and Russian Payroll Only: If you rehired the employee before the Final Process date for their previous period of service, the Terminate window displays the service dates for all the overlapping periods of service. The dates for the latest period of service appear by default. Scroll down for the earlier periods of service.
Enter a new Final Process date.
Click Save to apply the changes