After the Benefits ACA Transmission XML Generation Process runs successfully, you can view the Authoritative 1094-C (Transmittal) details in the View Authoritative 1094C page. This page enables you to download employee 1095-C data to meet audit requirements. Access the View Authoritative 1094C page by clicking the menu option in the Affordable Care Act submenu. This page shows you all the details (Parts 1 through 4) of the Form 1094-C information in a page similar to the actual paper transmittal form. In the Search Criteria region, select the year and the GRE for which you want to view the Authoritative 1094-C (Transmittal) details.

   Download to Spreadsheet:

You can download employee 1095-C data to a spreadsheet based on the GRE and the reporting year that you selected. Select the version and then click Download to Spreadsheet.

The following paragraphs explain the Version field and the Download to Spreadsheet button.

The drop-down list on the Version field enables you to filter the employee data based on the selected version. If a transmission has been submitted to the IRS, but no corrections have been submitted for the reporting year or GRE selected, then Original will be the only value available in the drop-down list. After you submit corrections to the IRS, the list will also contain values such as Corrected [version]1, Corrected [version]2 and so on. The values are listed in reverse chronological order, with the most recent submission appearing first in the list. When a version is selected from the drop-down list, the page is refreshed with the information for the selected version.

Click Download to Spreadsheet to download employee records to a spreadsheet for the selected GRE, reporting year, and version. Note that the Download to Spreadsheet button will only appear after you search for a year and a GRE. The employee data that you download focuses on the values reported in Line 14 (Offer of Coverage code), Line 15 (lowest employee-only cost of coverage), and Line 16 (Safe Harbor code) of Form 1095-C for each month of the reporting year (including the All 12 months value). The spreadsheet reports the employee's ACA Full Time status value Yes or No.