The conditions of the alerts enable you to control the content of the alert and who receives them. Each alert provides you with a number of configurable options that you can configure to provide email notifications to best suit your organizational needs. For example, if you want to send the HRMS Alert - Training Attendance Reminder to the supervisor of an employee that is due to attend a training course, you can set the value of the SEND_TO_ASG_SPVSR condition to Y. When the alert is run, an email notification is sent to the supervisor regarding the training event.
The table below describes each condition and its default value.
| Condition | Default Values | Description |
|---|---|---|
| ALERT_BANK_DETAILS | Y | If set to Y an alert will be raised when bank details have not been set for a new hire. |
| ALERT_GRADE_PLACEMENT_MISSING | N | If set to Y an alert will be raised when grade placements have not been set for a new hire. |
| ALERT_PAY_METHOD_MISSING | Y | If set to Y an alert will be raised when the pay method has not been set for a new hire. |
| ALERT_PAYROLL_MISSING | Y | If set to Y an alert will be raised when the payroll has not been set for a new hire. |
| ALERT_SALARY_BASIS_MISSING | Y | If set to Y an alert will be raised when the salary basis has not been set for a new hire. |
| ALERT_SALARY_MISSING | Y | If set to Y an alert will be raised if the salary information is missing for a new hire. |
| ALERT_SUPERVISOR_MISSING | N | If set to Y an alert will be raised when a new hire does not have a supervisor. |
| DISPLAY_SALARY_AMOUNT | N | If set to Y the actual salary amount displays on the alert. |
| EXCLUDE_CEO | Blank | If set to an employee number, that employee will be excluded from the alert, if blank then all employees will be considered within the scope of the alert. |
| INCLUDE_ALL_NEW_STARTS | N | If set to Y an alert will be raised for all new hires regardless of whether they have missing details or not. |
| INCLUDE_BUSINESS_GROUP | Blank | Restricts the alert to a named business group. If not set, all business groups will display. |
| INCLUDE_CONT_FLAG | N | Includes contingent workers within the scope of the alert. |
| INCLUDE_EMP_FLAG | Y | Includes employees in the scope of the alert. |
| INCLUDE_ORGANIZATION | Blank | Restricts the alert to a named organization. If not set, all organizations will display. |
| INCLUDE_SECONDARY_ASG | N | If set to Y an alert will include information for a secondary assignment. |
| PERIOD_EVT_IN_X_DAYS | 7 | Set the alert to X number of days before or after an event. |
| PERIOD_RERUN_EVENT_DAYS | 0 | Allows a rerun of the alert and provides an additional configuration option to run the alert for a period of time rather than a single day. |
| *SEND_TO_ASG_PSN | Y | Send alert to the person (with an assignment) who is the subject of the alert. |
| *SEND_TO_ASG_SPVSR | Y | Send alert to the supervisor of the person (with an assignment) who is the subject of the alert. |
| *SEND_TO_NAMED_USER | N | Send a copy of the alert to the specified email address. |
| *SEND_TO_PASG_SPVSR | N | Send alert to the primary assignment supervisor of the person who is the subject of the alert. |
| *SEND_TO_PSN | Y | Send alert to the person who is the subject of the alert. |
| *SEND_TO_SUP_PSN | N | Send alert to the supervisor of the person who is the subject of the alert. |
Warning: If you set more than one of the *Send_To condition values to Y, the recipient of the alert may receive duplicate information in the alert notification.