Release Information

The Release Information function enables an employee or worker to share information about themselves with another person, often a manager, who would not usually have access to their records. Similarly, a manager can use this function to share information about one of their direct reports with a second manager.

See: Security Profiles

If the employee or worker subsequently decides that the information should no longer be shared, they can use the Revoke Access functionality to block access to their information.

The Release Information function is available under predefined Manager and Employee responsibilities. Configuration options enable you to set up approvals processes for granting access.

Menu and Function Names

This module can be accessed from the following menus and functions:

User Menu Name Function Name
Manager Self Service Release Information Mgr
Employee Self Service Release Information

See: Defining User Access and Menus

Workflow

The workflow details for this module are listed below:

Workflow Process Display Name:

Release Employee Information

Configurable Workflow Attributes:

Not applicable

Configurable Tips and Instructions

CAED Page

Region Tip Type Message Name
CAED: Grant Access to Instruction HR_INST_CAED_GRANT_ACCESS
CAED Granted Employee Header Region Instruction HR_INST_CAED_EXISTING_GRANTS
CAED Pending Employee Header Instruction HR_INST_CAED_PENDING_GRANTS
CAED Control Access To Employee Data Instruction HR_INST_CAED_TOP_TEXT

See: Adding Instructions to Web Pages

Configurable Flexfields

Not applicable

Configurable Profile Options

Profile Configurable Levels Values Default
HR:CROSS_BUSINESS_GROUP Site Yes/No No

The Cross Business Group profile option determines whether employees from other business groups are retrieved in the employee search.

See: User Profiles

Additional Configuration Steps

  1. Configure the predefined user menus to include the Release Information function.

    See: Defining User Access and Menus

  2. If you want your managers to have access to employee and worker data, ensure that the Allow Granted Access check box is flagged for the security profile assigned to the manager. This enables the manager to review the user's data.

    See: Security Profiles