To enter employment information:You enter additional information for applicants, employees, and external persons in the Extra Information and Special Information flexfields, and in the tabbed regions. After you appoint someone to a position, the application restricts data entry in those fields that you can complete only with an RPA.
Note: The Background Information, Medical Information, and Rehire Information tabbed regions appear only if your system administrator has enabled them for you.
You can enter additional information for people in the tabbed regions described in the following steps.
To enter employment information:Choose the Employment tabbed region.
See: New Hire Reporting
Check the Opted for Medicare check box if the employee has chosen medicare.
Select the status of the Employment Eligibility Form 1-9. Under the US Immigration and Control Act of 1986, this must occur within three days of hire, or within 90 days for employees who have applied for the necessary documentation and are awaiting its receipt.
Note: By signing Form I-9, employees attest they are eligible for employment in the US. The employer also must sign the form, listing documents presented to verify the employee's eligibility as a US citizen, a lawful permanent resident alien, or an alien otherwise authorized to work in the US.
Enter an I-9 Expiration Date if the employee's eligibility to work in the US ends at a certain date, given in his or her documents.
To enter data for the New Hire report:
The New Hire Status field defaults to Include in New Hire Report, so that the next run of the New Hire report for the employee's GRE will include this employee.
If the New Hire report should not cover this employee, select Exclude from New Hire Reporting. Optionally, select a reason for this exclusion in the Exception Reason field.
You can enter exception reasons in the lookup type: US_NEW_HIRE_EXCEPTIONS.
If this employee is currently obliged to pay child support, check the Child Support Obligation box.
Note: After a run of the New Hire report that includes the employee, the entry in the New Hire Status field automatically changes to Already Reported.
See: New Hire Reporting
To enter office information for a new hire, an existing employee, or contingent worker:Choose the Office Details tabbed region.
Enter the office number for this office.
Enter the internal location of this office.
Enter the office identifier for internal mail.
Enter the person's email address.
In the Mail To field, select Home or Office to indicate the person's preferred mail destination.
To enter information for an applicant:Choose the Applicant Information tabbed region.
If the applicant's resume is on file, check the Exists check box.
If the applicant's resume is on file, select the date indicating when the resume was last updated.
Select the final date a file is to be maintained for this applicant.
To enter further name information:Choose the Further Name Information tabbed region.
Enter one or more honors/degrees (BA, MBA, or JD, for example) which the person has earned.
Enter the name (perhaps a nickname) by which the person prefers to be known.
If the person previously was known by a different last name, enter the previous last name.
To enter other information for a person:Choose the Other Information tabbed region.
Select the type of schedule in the Availability/Schedule field; for example, the days of the week the person works.
Enter the person's current full time/part time availability to work with your company.
Enter the person's current full time/part time availability to work with your agency.
Select the language the person prefers for correspondence. For example, select German if the person prefers to correspond or receive company information such as terms of pension plan in German.
Note: The Correspondence Language list includes languages in the FND_LANGUAGES table. This table contains the languages that Oracle National Language Support Runtime Library (Oracle NLSRTL) supports. Check with your System Administrator for information on NLSRTL supported languages.
If the person has died, enter the date of death.
If you enter the termination reason of deceased and the actual termination date on the Terminate window and date of death has not been entered, it is set to the person's termination date.
Select the current status of the student, if the person is a student.
In the Date Last Verified field, you can enter the date the person last checked this personal information for accuracy.
Check the Second Passport Exists check box if the person possesses multiple passports.
To enter rehire recommendation information for an applicant who was a former employee:Choose the Rehire tabbed region.
Check whether the former manager has recommended the applicant for rehire.
Select the reason for this recommendation.
Select the date the background check was performed.
To enter medical information for a person:Choose the Medical tabbed region.
Select the person's blood type.
Select the date of this person's last medical test.
To enter information concerning the background check for person:Choose the Background tabbed region.
Check whether the person background check has been performed.
Select the date the background check was performed.
Enter the name of the physician who performed this test.
To enter benefits information:Choose the Benefits tabbed region.
Note: If necessary, you can add the Benefits Tab to the People window. Query the BEN_MANAGER menu in the Menus window and add the HR View Benefits function to the menu.
Enter a benefit group for your employee or applicant. Benefit groups are used to determine a person's eligibility for a plan or for setting benefit rates. For example, benefit groups can be used for mergers and acquisitions where eligibility is complicated, or assist in grandfathering a person into an old plan
Enter what kind of tobacco your employee uses, if any. For example, cigarettes, pipe, cigar or chewing. This is used within benefits to determine the eligibility and rates for particular plans.
Enter medical plan number. This is the policy or group plan number of an externally provided medical plan. This is used to determine eligibility to participate in some plans.
Enter the adoption date, if the person has adopted a child. This information, with the date of birth, is used to determine whether a dependant is covered by a plan. You can only enter the adoption date if you have entered a date of birth for the person. The adoption date must be greater or equal to the date of birth.
Enter an adjusted service date for your employee. This date is used within benefits, in place of the date first hired, to determine the length of service for eligibility, enrollment and rates. The adjusted service date may be used to credit service for former employers, grand-fathered benefits or in the case of mergers and acquisitions.
Change the date first hired for your employee. For employees who have previously worked for your enterprise, the Date First Hired field displays the start date of your employee's earliest, previous period of service. This date must be on or before the start date of the earliest period of service.
Check the Other Coverage check box, if your employee or applicant has externally provided coverage. This determines a person eligibility for certain plans.
Check the Voluntary Service check box, if your employee or applicant is volunteering, for example as a missionary. This determines eligibility to continue or receive coverage from certain plans.