The Accrual Write-Off Report to provide supporting detail for your write-off journal entries. The process is as follows. First, you analyze the Accrual Reconciliation Report for transactions that you should expense out of the accrual accounts. After you have researched the reported accrual balances, you then use the Accrual Write-Off window to indicate which entries you wish to remove and write off from this report. And, after you have written off these entries, you use the Accrual Write-Off Report as supporting detail for your manual journal entry.
For example, you may want to write off a miscellaneous inventory transaction that debited your Inventory AP accrual account. After you write off the transaction with the Accrual Write-Off window, the Accrual Write-Off Report displays a positive amount for your write-off. If you go back to the Accrual Write-Off window and reverse the write-off, the Accrual Write-Off Report displays a negative amount for your reversal, and a positive amount for the initial write-off.
Once you have completed the accrual reconciliation process, you can use this report to display written off transactions for the following problems in receiving, purchasing, inventory, work in process, or accounts payable transactions:
Quantities differ between receipts and invoices
Incorrect purchase order or invoice unit prices (previous releases only)
Discrepancies in supplier billing
Accounts payable matched invoice to wrong purchase order or purchase order line, or wrong receipt or receipt line
Receiving clerk received against the wrong purchase order or wrong purchase order line
Miscellaneous inventory or work in process transactions that do not belong to the accrual accounts
Payables entries for sales tax and freight that do not belong to the accrual accounts. See: Overview of Receipt Accounting.
In addition, the Accrual Write-Off Report supports multiple AP accrual accounts in Purchasing. When you define your purchase order requisitions or orders, the Account Generator processes create your AP accrual accounts. Typically, you only use one AP accrual account for all of your inventory organizations. However, for certain situations you may want to use more.
Since this report displays transactions from purchase order receipts and accounts payable invoices, you must install Purchasing and Payables to run this report. If you have Inventory or Work in Process, the Accrual Write-Off Report also displays any inventory or work in process transactions you have written off.
In the Submit Requests window, select Accrual Write-Off Report in the Name field.
Select the operating unit for this report.
Enter your title for this run of the report.
Lower limit of balancing segment range to use for this report.
Upper limit of balancing segment range to use for this report.
Lower limit of amount range to use for this report.
Upper limit of amount range to use for this report.
Enter the beginning general ledger date. Usually, this is the beginning date of the accounting period.
Enter the ending general ledger date. Usually, this is the ending date of the accounting period.
Enter a specific write-off reason.
Enter Yes or No to indicate whether you want to print your write-off comments on the report.
Select a value to determine how to sort write-off transaction data
Valid Values Date (Default), Amount, Reason, Offset Account