Use the Manage Shipments window to view and update inventory intransit shipment information. Also use the Manage Shipments window to view or cancel Advance Shipment Notices (ASNs).

You can view a wide variety of information about an inventory intransit shipment, including internal requisition information backing the intransit shipment. You can enter or change selected header information including packing slip and bill of lading numbers, the expected receipt date, the freight carrier, the ship-to location, and the number of containers. You can also enter or change some information at the shipment line level: the packing slip number, receipt routing, and reason code.

For an ASN, you can also view a wide variety of information, including truck and container numbers. You can also cancel an ASN by choosing Cancel from the Tools menu. (The supplier can also send a Cancellation ASN.) See: Advanced Shipment Notices (ASNs).

To select shipments:

1. Navigate to the Find Intransit Shipments window. See: Finding Intransit Shipments.

2. Enter any of the following as selection criteria: Purchase Order or Requisition number, requisition Line number, ASN Shipment number, Supplier, Supplier Site and Receiving Location. In the tabbed regions in the lower part of the screen, you can specify additional selection criteria for the item, and date ranges.

3. Select the Find button to move to the Manage Shipments window.

To manage shipments:

1. Navigate to the Manage Shipments window. In this window Purchasing displays Shipment Header information for the first shipment that meets the criteria. Use the down arrow on your keyboard to display information for subsequent shipments that meet your search criteria.

   Note: For inventory intransit shipments, you will see Shipment Lines information only when you view the shipments from within the receiving organization.

2. You can maintain data only in the following Shipment Header fields: Expected Receipt Date, Bill of Lading, Freight Carrier, Packing Slip, Ship-to Location, Number of Containers, and Comments.

3. If Oracle Yard Management System (YMS) is licensed and installed, the Equipment Status field indicates whether the ASN is In Yard, At Dock Door or other status. The status is only for Yard Management System associated organizations. When the ASN is not associated with any equipment, the status column is blank. If the ASN has single equipment related, the value displayed is that of the specific equipment's status. Otherwise, the value Multiple is displayed.

4. In the Shipment Lines region, only the item Revision, stock Locator, Packing Slip, Comments, Transaction Reason Code, and Receipt Routing are maintainable.

To cancel an Advanced Shipment Notice:

• Select the shipment line and choose Cancel from the Tools menu.

Using the Split Line Window

If Oracle Yard Management System (YMS) is licensed and installed and the form function parameter P_ALLOW_YMS_UPDATE is set to Y, then in the Split Line window, you can:

• Split ASN lines to accommodate more than one trailer on the same ASN.

• Update existing ASN trailer SCAC and Equipment Number to allow correct ASL lines to be attached to the correct equipment in case ASN spans multiple trailers.

To navigate to the Split Line window, select Split Line from the Tools menu. For information on how to set the form function parameter P_ALLOW_YMS_UPDATE to Y, see: Enable Users to Split Lines and Update Equipment Details, Function Security for Purchasing.

In the Split Line window, you can update the equipment number and SCAC, only if the:

• The destination organization is YMS associated organization.

• The form function parameter is 'Y'.

• The shipment line status is 'Expected'.

In the Split Line window, you can split the ASN line, only if the:

• The destination organization is YMS associated organization.

• The form parameter value is 'Y'.

• The line is an ASN shipment line.

• The shipment line status is 'Expected' Or 'Partially Received'.

• The shipment does not have LPN and lot/serial information.