Purchasing performs a submission check on all documents that successfully complete a status check whenever you perform or attempt an approval action.
The submission check verifies that all mandatory fields have been entered and that various quantities, amounts, and dates are within prescribed ranges or limits. If your document fails any of the submission check rules, Purchasing automatically brings you to the Approval Errors window where you can review the cause(s) of failure. You can then return to the document entry window to make required corrections.
The following matrix describes the submission checks that are performed for each document type.
| Document must have a supplier
| X
| X
| X
| X
|
|
|
| Document must have a supplier site
| X
| X
| X
| X
|
|
|
| Supplier must not be on hold
| X
| X
| X
| X
|
|
|
| Supplier must be included in current Approved Supplier List entries for items requiring an approved supplier
| X
| X
| X
|
| X
|
|
| Document must have a currency
| X
| X
| X
| X
|
|
|
| Foreign currency must have a rate
| X
| X
| X
| X
|
|
|
| Foreign currency must have a rate type
| X
| X
| X
| X
|
|
|
| Foreign currency must have a rate date if rate type is not User
| X
| X
| X
| X
|
|
|
| Document must have a ship-to location
| X
| X
| X
| X
|
|
|
| Document must have a bill-to location
| X
| X
| X
| X
|
|
|
| Amount limit must be greater than or equal to Amount Agreed
|
|
| X
| X
|
|
|
| Amount limit must be greater than or equal to Minimum Release Amount
|
| X
| X
|
|
|
|
| Amount limit must be greater than or equal to the total amount already released
|
| X
| X
| X
|
|
|
| Amount limit must be greater than or equal to the standard purchase order line total referencing this contract
|
|
|
| X
|
|
|
| Related document cannot be on hold
|
|
|
|
| X
|
|
| Release date must fall within related document effectivity dates
|
|
|
|
| X
|
|
| Related purchase agreement cannot be on hold
| X
|
|
|
| X
|
|
| Related purchase agreement must be approved
| X
|
|
|
| X
|
|
| Related purchase agreement must not be expired (if release was never approved)
| X
|
|
|
| X
|
|
| Related document supplier cannot be on hold
| X
|
|
|
| X
|
|
| Current release total must be greater than or equal to header minimum release amount specified on related agreement
| X
|
|
|
| X
|
|
| Current release total plus all approved release totals must be greater than or equal to the related document amount limit
| X
|
|
|
| X
|
|
| Oracle Procurement Contracts: No contract terms validation errors
| X
|
| X
| X
|
|
|
| Each document must have at least one line
| X
| X
| X
|
|
| X
|
| Line quantity must equal the sum of its shipment quantities
| X
| X
|
|
|
|
|
| Line price limit must be equal to or greater than the unit price if price override is allowed
| X
| X
| X
|
|
|
|
| If a line references a contract, the contract must be approved (and not on hold)
| X
| X
|
|
|
|
|
| If a line references a contract, the supplier on the contract must be the supplier on the PO header
| X
| X
|
|
|
|
|
| If a line on an incomplete purchase order references a contract, the line must have been created within the contract's effectivity dates
| X
|
|
|
|
|
|
| PO line total related to a contract plus existing approved lines relating to the same contract cannot exceed contract amount limit
| X
|
|
|
|
|
|
| Requisition line quantity must equal the sum of its distribution quantities
|
|
|
|
|
| X
|
| Line may not use ATO or CTO items
| X
| X
|
|
| X
| X
|
| Each PO line must have at least one shipment
| X
| X
|
|
|
|
|
| Shipment quantity must equal the sum of its distribution quantities
| X
| X
|
|
| X
|
|
| Each release must have at least one shipment
|
|
|
|
| X
|
|
| Current shipment total must be greater than or equal to line minimum release amount specified on related document
|
|
|
|
| X
|
|
| Price must be within specified price tolerance if Enforce Price Tolerance is Yes and the release was AutoCreated from a requisition
|
|
|
|
| X
|
|
| Line may not use ATO or CTO items
| X
| X
|
|
| X
| X
|
| For an unreserve action, shipment must not be overbilled or overdeliverd
| X
|
|
|
| X
|
|