After your RFI, RFQ, or auction has closed, you can initiate a new round of responding if you set the controls to allow multiple rounds of responses (RFQs always permit multiple rounds of quoting).
After you initiate a new round of responding, none of the previous responses submitted are available for awarding.
To initiate a new round of responding: You can only initiate a new round of responding after the current round has closed. You must either wait until the negotiation reaches its close date and time, or you must manually close it early.
After the RFI, RFQ, or auction has closed, you can initiate a new round of responding from the negotiations summary page:
On the Negotiations Home page, select a negotiation by clicking its Number link under the Your Negotiations at a Glance section. If the negotiation you're looking for is not displayed under Your Negotiations at a Glance, click the Full List button to see a display of all your published negotiations. You can also enter search values in the Search Negotiations fields to search for a negotiation. From the Results: Negotiations display, click the Number link for the negotiation you wish to see.
Select Create New Round from the Actions menu and click Go.
On the Create New Round page, you can change the negotiation type, for example, from an RFI to an RFQ, and also change the negotiation document style if necessary. If you have clauses and deliverables from Oracle Procurement Contracts, you can include the existing ones or update them to any new versions. Finally, you can carry over any attachments tied to the previous round
On the Create New Round: Header page, update your negotiation's header details as appropriate (*indicates a field that must be entered prior to the new responding round).
Possible Description Modifications
*Title/Style - You can give your negotiation a new name and change the negotiation style.
Security Level - You can change the level of security on the negotiation
Possible Collaboration Team Changes
You can change the makeup of the collaboration team working on this negotiation. You can add new members and/or delete existing members. You can update members' approval status, view only status, and task assignments.
Possible Terms Changes
You can change the Bill-To, Ship-To, FOB, Payment Terms, Carrier, and Freight Terms.
Possible Negotiation Currency Changes
If this is a multi-currency negotiation, and you originally chose to base exchange rates on a set of company exchange rates for a particular date, you can change the date to reflect more current rates.
Notes and Attachments
You can change any leader level existing notes and/or attachments
Click Lines to modify information about your negotiation lines on the Lines: Create Line page. When you are finished making line changes, click Apply to return to the Create New Round page. You can make the following line changes:
Response Ranking - You can choose to have the response evaluation based solely on price, or you can also identify other important attributes for your negotiation items and define weighting values to indicate their relative importance. The system can then include that information when calculating the quote/bid value.
Rank Indicator - You can change the type of display used to show response rankings. For example, you might have turned the ranking off during your previous round because you only wanted to gather information about potential trading partners but did not wish to rank them yet. Beginning with subsequent rounds, however, you might wish to start the actual ranking process.
Line Changes
You can modify the lines included in the negotiation. You can delete old lines, modify attributes of existing lines, or add new lines (note that suppliers will have to enter responses to any new or updated lines). Note, however, that if this is a multi-currency negotiation, you cannot add amount-based lines. You can also use the spreadsheet upload functionality to update negotiation lines.
If you are implementing Multi-Attribute Weighted Scoring for this round of negotiation, you will need to define scoring and weighting information for the appropriate attributes. If you used Multi-Attribute Weighted Scoring in previous rounds, the scoring and weighting information from the last round is carried over to the new round. But if you add any new lines to the new round, you may need to define new scoring and weighting values for that line's attributes.
If you defined price breaks for the previous round of this negotiation, you can modify the price break definitions.
Click Controls to modify negotiation control information.
Possible Date Modifications
*Open Date - Date and time you want the new round of responding to begin. You can also choose to open the negotiation immediately.
Preview Date - For RFIs, RFQs or auctions opening in the future, you can enter the date and time (prior to the open date and time) the negotiation is available for previewing by all eligible participants. You can also choose to open the negotiation for preview immediately.
*Close Date The new date and time the RFI, RFQ, or auction closes. Note that you have to specify a new closing date.
Award Date (RFQs and auctions only - ) You can choose to enter a new award date/time if this differs from the timing in the previous round of negotiation.
Response Controls
Modify other Response Controls as necessary.
Click Suppliers to modify your invitation list .
Possible Invitation List Changes
If you invited suppliers in the previous round, they are automatically added to the invitation list for the new round. Additionally, any uninvited suppliers who responded in the previous round are also automatically added to the invitation list for the new round. You can remove any supplier from the invitation list for the new round.
You can also add new suppliers.
Click Review. Review your updated negotiation information. If there are approvers defined for this document, click Submit for Approval. If there are no approvers defined for this document, click Publish.