Navigate to the negotiation summary page for the negotiation to which you wish to respond by clicking its negotiation number link under the Open Invitations section of the Negotiations Home page. Alternatively, you can enter search values into the Search Negotiations fields and click Go to list all negotiations in the system, including ones to which you were not explicitly invited to. On the Active Negotiations page, find your negotiation and click the negotiation number link there.
You can see details of the negotiation on the negotiation summary page. If less than 24 hours remain for the negotiations, the countdown clock at the top of the page shows the amount of time left before the negotiation closes in real time. If staggered closing is in effect, the clock shows the time remaining until the next line closes. If you want to view any responses that have already been submitted, click View Quote History/View Bid History. You can only see the existing responses when the negotiation is open or unsealed.
To submit response online:
On the negotiation summary page, select Create Quote/Create Bid from the Actions menu to create a response to the negotiation.
If the buyer has defined Terms and Conditions, you are asked to read and accept the negotiation terms and conditions.
The Terms and Conditions page enables you to accept (or not accept) the terms and conditions that are displayed as follows. After the supplier user selects the Create Quote action, the Terms and Conditions page displays, with the following checkboxes (the wording of the checkboxes may differ from the boilerplate text below):
I have read and accepted the terms and conditions
I do not have the authority to accept terms and conditions but would like provisional permission to participate
By default both checkboxes are unchecked. You need to select one of the checkboxes only (mandatory) before the Accept button is enabled. Click Accept to go to the Create Quote page where you can enter the bid.
On the Create Quote/Create Bid page, enter the following header information.
Quote Currency(Bid Currency) The buyer might allow quotes/bids in currencies other than the RFQ/auction currency (the currency used to create the RFQ or auction). If so, you can select the currency in which you will place your quote/bid.
Note: Before you select a currency, all response prices (such as start price and target price) will be listed in the RFQ/auction currency. After you select a currency, you will see all prices listed in your chosen currency.
If the buyer has allowed it, you can see the exchange rate for currencies other than the response currency.
Quote Valid Until (Bid Valid Until) Enter the date on which your bid or quote expires. You can use the pop-up calendar to select a date.
Reference Number A number you can assign for your own internal tracking. This is different from the quote/bid number which is generated by the system, assigned automatically, and cannot be edited. The buyer can view this value.
Note to Buyer You can enter a short text note to the buyer.
Attachments Click Add Attachments and use the Add Attachment page to supply the buyer with any additional information on, or specifications about your response. You can attach a file, a URL, and/or a short text note. If the negotiation is a two-part RFQ, your response is evaluated by two teams, a technical team and a commercial team. You can target your attachment to either of these teams of evaluators.
Requirements If there are any Requirements, they are displayed in the Requirements table. Enter your response in the Bid Value/Quote Value field .
Click the Lines tab. Enter your values for the following fields:
Quoted This dropdown has two values: Yes and No. When you enter information for the quote (such as item information, or price), and you need to change or remove several field values, select Yes in the Quoted dropdown. You need to provide all the line information again. This is an optional field, and helps you to remove all the quote data with a single click. Otherwise, removing all the filed values in the quote would be cumbersome. If you change item or price information, the system automatically changes the value of Quoted to Yes. By default, the value of Quoted is No.
Power Bid If you are rebidding and wish to use the Power Bid functionality, enter a number representing the percentage by which all your bid prices should be reduced. Click Recalculate to display your new prices. Note that the buyer may have defined a minimum value by which prices must change, and if your new bids are not acceptable, you receive an error message. Power Bid is disabled if any of the negotiation items contain cost factors. If you wish you power bid decrements to be applied only to lines on which your is not the best bid, click "Apply reduction to losing lines only". Also, if this is a large negotiation, power bidding is discouraged; if it is a very large or complex work negotiation, power bidding is disabled.
Proxy Bid Decrement (auctions only) If the buyer allowed proxy bidding, enter the value by which you wish your bid to be reduced. This can represent either a percentage or monetary amount depending on the settings defined by the buyer. If the buyer wants the bid to decrease by a monetary amount, the currency sign will appear after the Proxy Bid Decrement field. If the buyer wants the bid to decrease by a percentage, the percent sign will appear after the Proxy Bid Decrement field. Proxy decrements are always calculated based on the best bid. Proxy bids are not applied to any line having a cost factor . If all lines in the auction have cost factors, proxy bidding is disabled and this box does not appear.
Note: proxy bidding is discouraged for large negotiations and disabled for very large negotiations.
Alternate Lines The Create Alternate Lines page enables you to create all the line types supported in Oracle Procurement : Amount Based, Quantity Based, Fixed Price and Rate Based Temp Labor line types. The Attributes region is available on the Create Alternate Line page. Attributes are copied from the main line(s).
You can create an alternate line and associate it to one or more negotiation lines using the following methods:
Click the Add Alternate Lines icon in the row of the RFQ line, if you wish to associate the RFQ line to the alternate line. This opens the line details page. The Related to RFQ Lines region displays in the line details page. The Related to RFQ Lines region shows you the RFQ lines that the alternate line is associated to. Also the relation of the RFQ line could be an additional line, or an alternate line. This can be specified in the Relation with RFQ Lines dropdown. Click Add RFQ Line to add one or more negotiation lines that you want the alternate or additional line to be associate with. You can delete an associated RFQ line by clicking the Delete icon at the end of each RFQ line row.
In the Alternate Lines region, select the Create Line action, then click Go. The line details page displays. Enter the quote / bid details such as Description, Quote Quantity, Quote Price, etc. You can also create your quote / bid with descriptors (attributes). Descriptors from the source lines are also available in the alternate line. You can associate the alternate line to one or more negotiation lines using the Related to RFQ Lines region. Save your work by clicking Apply or Save Draft to return to the main Lines page of the quote.
The Alternate Lines region enables you to delete alternate lines and their association with negotiation lines. Select a line and click the Delete button ; you could also delete a line by navigating to each row and clicking the Delete icon at the end of each row. The Actions dropdown also enables you to delete all lines by using the Delete All Lines option and clicking Go. Use the pencil icon at each row to update information for the alternate line.
The Ship-To address is copied from the negotiation header if the alternate line is associated with multiple main lines. If the alternate line is associated to a single main RFQ line, the Ship-To address is copied from that single main line.
Multiple Active Offers
Search for the negotiation for which you submitted a bid or quote online and open it. Select Create Quote from the Actions dropdown to open the Create Quote page. A warning message displays on the page, informing you that you have already created quotes for the negotiation. You are prompted to select whether to modify or revise the existing quote or to create a new quote. If you wish to modify an existing quote, click the Modify or Revise the Existing Quote radiobutton and the Submitted and Draft Quotes page appears. In the Current Quotes region, select the quote you wish to modify and click Revise. The Create Quote page displays, enabling you to make the required changes to the quote. You could revert to the active quote by clicking Revert to Active Quote.
If you wish to create a new quote that will also be active, along with the previous quotes, select the Create a new Quote radiobutton. The Create Quote page displays, and you can enter the relevant information, and save the quote as another active offer.
The home page has an Active link in the Responses section. Click the Active link to open the Active and Draft Responses page. In addition to all the offers that you, as a supplier, have created, this page also shows you the multiple active offers for a negotiation.
Quote/Bid Price Your price for one unit of the item or service.
If the buyer has specified a starting price, that price is displayed in the Start Price column, and you must offer a lower price.
If the negotiation has a negotiation style of Open and there are existing quotes/bids on this line, the current winning price is displayed in the Best Bid/Best Quote column.
If the buyer has specified a target price for the line and chooses to show it, that price is displayed in the Target Price column. If this is a complex work negotiation, any target price for buyer created pay Items will be shown if the buyer has specified a target price for the pay item and has chosen to show the target price for line.
Bid/Quote Price Enter the price you are offering for one unit of the line.
If the line contains cost factors, this field is display only, and you enter your price in the Bid/Quote Value field for the Line Price cost factor.
If the negotiation line is contained in a lot, you can respond at the lot level, the lot line level, or both (if this is a complex work negotiation, complex work attributes only appear at the lot level, not the lot line level).
If the negotiation line is contained in a group, you must respond at the group line level. You cannot respond at the group level.
Bid Proxy Minimum(auctions only) If the auction allows proxy bidding, enter your minimum bid. If the bidding drops below this amount, automatic bidding on your behalf is discontinued, and you must enter new bids manually. You can rebid specifying new proxy bid values.
Lots are awarded as a unit. Therefore, any proxy minimum values are specified at the lot level. You cannot define a proxy minimum at the lot line level.
Quote Quantity/Bid Quantity Number of units on which you are Quoting/Bidding. If the buyer set bid controls to allow only full quantity bids, this field is display only and shows the quantity entered by the buyer. If Quantity has been scored and weighted, this field is display only, and you enter your quantity value in the Quantity attribute for the line.
Promised Date Use the pop-up calendar to enter the date by which you will deliver the item or service . If the negotiation outcome is Standard Purchase Order or this attribute is weighted, Promised Date is required.
If there is a circular icon to the right of the line description, there are line attributes or price factors to which you must respond. Click the pencil icon to update the line and add additional information for any of the following:
Complex Work Attributes If this is a complex work negotiation, financing and retainage attributes will be displayed. You can enter values for the attributes that are specified as negotiable in the sourcing document. Values for non-negotiable attributes cannot be changed and are view only.
The Pay Items region displays the pay items defined by the buyer. Provide the values for price, promised date etc. for each pay item. If the buyer has specified a target price and chosen to display it, this value appears in the Target Price field. You can modify the pay items and add additional pay items if the buyer has granted such privileges. Use the plus sign icon to upload attachments to a pay item, if needed.
Attributes If there are line attributes defined for this line, enter your responses to each attribute. The Attribute Type column shows whether a response is required or optional.
If a negotiation is created for temporary labor, and if there are descriptors associated to the negotiation line based on the Job-Purchasing Category-Shopping Category combination, the supplier can view the descriptors (attributes) during the Quote process. The supplier can respond to the attributes on a rate based negotiation line.
Cost Factors Cost factors are displayed if they have been added to an item by the buyer.
Target Value If the buyer have specified a target value for this cost factor, and has chosen to display it to you.
Bid Value Enter your value for this cost factor. When you click Continue, the item price, the bid value and the pricing basis are used to calculate the bid price.
Pricing Basis The method by which this cost factor is used to calculate the bid price:
Per-Unit - The value is added to the item price.
Fixed Amount- The value is divided by the quantity of units bid and added to the item price.
% of Item Price - The value is divided by 100, then multiplied by the item price, and the result added to the item price.
Price Breaks (Blanket or Contract Purchase Agreement Only) Price Breaks are displayed if they have been added to a line by a buyer and if the buyer has allowed the supplier to offer price breaks.
Ship-To Specifies a location name for which the buyer expects a price break. If there is no value displayed or if the column does not appear, the buyer does not wish to receive location-specific price breaks.
If price breaks are optional, this field specifies the list of location names for which you may or may submit price breaks. If you select a blank or null value, you do not wish to offer a location specific price break. i you do not offer a price for a price break line, you must delete the price break line.
View Address If price breaks are optional you can view the state, city, and street address for the corresponding Ship-To location by clicking the eyeglass icon.
Quantity If Required, specifies the quantity for which the buyer expects price breaks. If there is no value displayed or if the column does not appear, they buyer does not wish to receive quantity-based price breaks.
If Optional, you can specify the quantity for which you wish to submit price breaks. You may also overwrite the quantity. If you do not wish to offer a price for a price break line, you must delete the line.
Target Price The target price the buyer has specified for the price break.
Price or Discount % How the price break is calculated: either as a price in the bid/quote currency, or as a discount percentage of the line price.
Price Your bid or quote value. This is either a price in the bid/quote currency or a discount percentage of the line price.
Effective From/Effective To If Required, specifies the date range for which the buyer expects price breaks, If there is no value, or if the column does not appear, the buyer does not wish to receive
If Optional, specifies the date range for which you wish to submit price breaks. You may also overwrite any dates supplied by the buyer. if you do not wish to offer a price for the price break line, you must delete the line.
Notes and Attachments If necessary, enter a text note to the buyer to supply additional information on your response to this line.
You can attach additional line information to your bid. You might wish to do this to respond to any attachments from the buyer or simply to include detailed information. If you have added attachments, you see the paperclip attached to a page of paper.
When you have entered responses to all your line responses, click Continue. This returns you to the Create: Review and Submit page.
If the negotiation is a large or very large negotiation, click "Validate" if you wish to have your response values checked for validity. This is an optional step. Validation is performed by a concurrent program. You can check the status of the job by clicking the link to the Manage Negotiation Drafts page Once the status is complete, click "Review and Submit" to return to the Create: Review and Submit page.
When you are satisfied with your bid, click Submit.
If the response controls only allow a single bid per round, you receive a warning message to that effect when you submit your response. Also, if the negotiation is a two-part RFQ, you receive a warning message explaining the two-part RFQ process.
Note: For large and very large negotiations, submission is performed by a concurrent program. You can check the status of the job during execution by clicking the link to the Manage Negotiation Drafts page.
Note: If for some reason you do not wish to submit your response immediately, click Save Draft to save your response information for a later session. Your draft will be assigned a number which you can use later when accessing the draft for editing or completion. You can access your draft responses by clicking the Manage Draft quick link from the Negotiations Home page. You can access the draft for editing or for submission.
Drafts can be used to spread the response definition over several sessions. This is common in situations where the response is complex and requires the input of several collaborators. In this case, the draft can be accessed and edited as needed until the final version is ready for submission.
If multiple responses are allowed, a single supplier organization can have multiple draft responses against the same negotiation; however, a single supplier user can only have one draft response outstanding against a single negotiation. If they buyer allows only a single bid, a supplier organization can have only one draft response against a particular negotiation.
Note: You can print a copy of your response to retain for reference of for offline review and/or approval.
To print a copy of your response:
On the Create: Review and Submit page, click Printable View.
You can open the file and view it online or save the file and print it offline.
When the prompt box appears, open and inspect the print directly, or save it to a location on your machine and review the document there.