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If companies do not acknowledge participation by a certain time, they receive a reminder email notification once the negotiation has opened for either previewing or responding. When the reminder gets sent depends on the duration of the negotiation. The negotiation duration is the length of time between either the preview date (if the buyer specified one) or the open date, and the close date.
| Negotiation Duration | Reminder Email Sent |
| Equal to or less that 24 hours | One hour after the preview/open date |
| More than 24 hours but less than one week | One day after the preview/open date |
| Equal to or longer than one week | Three days after the preview/open date |
Notes:
If the buyers manually advance the close date to before the original reminder time, then invitees do not receive a reminder. Otherwise, they receive it at the original reminder time.
If additional companies are added before the original reminder time, these new invitees receive reminders at the original time; however, if they are added after the original reminder time, they do not receive reminders.
If the buyer starts another round of negotiation before the reminder time, the reminder is not sent. The new round of negotiation is now treated as a regular new negotiation and invited companies in the new round should acknowledge their intent to participate again.
If the negotiation is closed, canceled or deleted before the reminder time, then invitees do not receive any reminder.