Shortlisting is a way to divide suppliers who have provided responses to a negotiation into two groups after response analysis. The first group consists of suppliers whose responses fall within an acceptable range and can be considered candidates for awards. The second group includes suppliers whose responses are unacceptable and whose further responses will be ignored for awards. All suppliers who participated in your negotiation are initially included in the shortlist. You must remove the supplier from the list by changing its status .
For example, after the analysis of a first round of responding in a multi-round negotiation, you may wish to eliminate certain suppliers whose offers were not acceptable. You do this by removing these suppliers from the short list.
Note: Once the negotiation is closed, and you are making your award decisions, you will see all the responses from the last round. If you choose to remove any suppliers from the shortlist, you will not be able to award them any business. Their response information is displayed only for comparison and analysis .
To change a supplier's shortlist status:
On the Negotiations Home page, search for and select the negotiation.
Close the negotiation if it is not already closed.
On the negotiation summary page, select Award by Quote/Award by Bid from the Actions menu, and click Go.
On the Award by Quote/Award by Bid page, select the suppliers and click Change Shortlist Status. Responses from these suppliers are no longer considered as viable for award decisions .
Note: If you choose to download your responses into a spreadsheet and make your award decisions there, you have the option of downloading only responses from shortlisted suppliers.