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Creating Cost Factor Lists

Reusable cost factor lists allow you to group several cost factors which are related or are typically used together. For example, you might create a cost factor list identifying normally expected transportation costs, for example, freight charges or import duty fees. Or you might create a list that identifies additional services such as consulting or training that will be required by a particular negotiation item. Once you have created a cost factor list, you can apply that cost factor list to any negotiation (RFQs or auctions) containing items to which those cost factors are applicable. You can create new cost factor lists or edit existing lists.

You must be assigned the Create Reusable Cost Factor Lists job function to create these lists.

To create a new cost factor list:

1. Click the Cost Factor link under Reusable Lists on the Quick Links section of the Negotiations Home page.

2. On the Cost Factor Lists page, click Create Cost Factor List.

3. On the Create Reusable Cost Factor List page, enter the following information:

   • List Name - You can enter up to 80 characters for the list name, but it must be unique among cost factor lists.

   • Description - You can enter up to 240 characters for the list description.

   • Status - The default status is Active. If you select Inactive, this list cannot be applied to any negotiation.

4. From the Cost Factors menu, select the cost factor you wish to add and click Add to List. To add additional cost factors, select the and click Add to List. Continue until you have added all the you need. After you have added the last cost factor, click Apply. If you wish to delete any from the list, select the cost factor and click Delete. Clicking Cancel discards any changes you have made, and returns you to the Cost Factor Lists page.

5. You cannot add inactive cost factors to a cost factor list, but if a cost factor in a list is made inactive, an error message displays. You must remove the element from your list, activate it, and then add it to the list again. A cost factor list is also validated when it is applied to a negotiation.

To edit a cost factor list:

1. Click the Cost Factor link under Reusable Lists on the Quick Links section of the Negotiations Home page.

2. On the Cost Factor Lists page, search and select the list you want to edit. You can search for a particular price list by :

   • The list name.

   • The first few words of the list description.

   • The list status (Any, Active or Inactive).

   • The name of any cost factor defined to the list. (This returns all cost factor lists using that price element.)

3. When you have entered the search data, click Go.

4. The search results display any cost factor lists matching your search criteria.

5. To edit the list, you can either click the cost factor list name link, and click Update.

6. On the Edit Cost Factor List page, you can

   • update the description for the cost factor list.

   • change the cost factor list status.

   • add or delete from the list.

7. When you have finished making your changes, click Apply. The new list is validated. If any are inactive, you receive an error message.