Source. Choose the source of the invoices from the list of values.
Quick Invoices. Invoice records you entered in the Quick Invoices window. If you did not specify a source when you entered the invoice records then Quick Invoices was automatically entered as the Source for all invoice records during entry.
Oracle e-Commerce Gateway. Supplier invoices (ASC X12 810/EDIFACT INVOIC) transferred through Oracle e-Commerce Gateway.
Oracle XML Gateway. Supplier invoices transferred through the Oracle XML Gateway.
Procurement Card. Procurement card transactions from the procurement card issuer.
Oracle Property Manager. Lease invoices from Oracle Property Manager.
Oracle Assets. Lease payments from Oracle Assets.
User-defined. Invoices you load from other accounting systems using a custom SQL*Loader program. You define Source type lookups in the Oracle Payables Lookups window.
Group. To limit the import to invoices with a particular Group ID, enter the Group ID. The Group must exactly match the GROUP_ID in the Payables Open Interface tables. You can import data in concurrent processes for the same source by specifying a unique Group for each request. This reduces the processing time of your import. Payables Open Interface Import imports data with the source and group combination you specify.
If you are importing invoice records from the Quick Invoices window, enter the Quick Invoices Batch name. If you did not enter a value for Quick Invoices Batch name during entry, then no value was assigned to Quick Invoices Batch Name (GROUP_ID). If you do not specify a Group during import, Payables imports invoice records for all Quick Invoices batches that match the Source name you specify.
Invoice Batch Name. You can enter a batch name only if you have enabled the AP: Use Invoice Batch Controls profile option. Payables groups the invoices created from the invoice records you import and creates an invoice batch with the batch name you enter.
If you use a batch name and some invoices are rejected during the import process, you can import the corrected invoices into the same batch if you enter the exact Invoice Batch Name during the subsequent import.
If you are importing invoice records that you entered in the Quick Invoices window, you may want to enter the Quick Invoices Batch name for consistency.
If the AP: Use Invoice Batch Controls profile option is enabled and if you provide no value for this parameter then the system provides a value for you. The value the system provides is the concatenation of the Source and a unique sequential number. For example, ERS: 1234.
Hold Name. If you want to apply a hold to all invoices that the invoice process creates, enter an invoice hold name. You can define your own holds in the Invoice Hold and Release Names window.
Hold Reason. Payables displays the invoice hold reason description.
GL Date: To assign a GL Date to any invoice in the batch that does not already have a GL Date at the line or header level, enter a value for the GL Date parameter. If you do not enter a value here, or at the line or header level, then during import the system assigns a GL Date based on the GL Date Basis Payables option.
Attention: If you are using encumbrance accounting, you must enter a GL Date in a period that is within the latest open encumbrance year. See also: Budgetary Control In Payables.
Purge. Enter Yes if you want Payables to delete from the Payables Open Interface tables all successfully imported invoice records that match the Source and Group ID of this import. Payables does not delete any invoice data for which it has not yet created invoices. If you want to purge later, you can use the Payables Open Interface Purge Program.
Summarize Report. If you want to summarize the audit portion of the Payables Open Interface Import Report, enter Yes. If you do not select this option and you are importing a large number of invoice records, this report could be very long.