These windows are customizable folders. Note that in the default folder, many of the fields listed below are hidden. You can create custom folders by unhiding, hiding, moving, resizing, and renaming fields in this window. See: Customizing the Presentation of Data in a Folder.
Account Currency. Payables displays the currency code for the disbursing bank account.
Actual Value Date. During reconciliation, the system enters the date that your bank withdrew funds from your bank account for this payment.
Payment Address. Payment Address. The remit-to address, the Recipient address on the payment document. This is also shown as the Supplier address in Payment Overview window.
Anticipated Value Date. Expected date that your bank will withdraw funds from your bank account for this payment.
Bank Account. Disbursing Bank Account from which payment is created. Your choice of bank account and payment document determine the currency that you use to create payments.
For refunds, this is the account to which you will deposit the supplier refund.
Batch Name. If this payment was created in a payment batch, Payables displays the payment batch name.
Cleared Functional Amount. Amount the bank disbursed for the payment on the cleared date.
Cleared Date. Date on which your bank disbursed funds for the payment. This date is assigned automatically by Oracle Cash Management.
Cleared Rate Date. Date the bank used to calculate an exchange rate to disburse funds for a foreign currency payment.
Cleared Rate Type. Exchange rate the bank used to disburse funds for a foreign currency payment.
Payee Country. Country of the recipient address of the payment document.
Document Category. If you use sequential numbering, document category to which this payment document is assigned. You assign document sequences to document categories.
You cannot change the document category after the payment is formatted.
Payment Document. Payment document name, for example, name of check stock. You do not enter payment document names for refunds.
Document Num. Payment document number, for example, check number. When you create a payment, Payables enters the next available document number for the payment document.
For refunds, this is the document number of the refund. Enter the value you expect to see on your bank statement as a reference for reconciliation.
Functional Amount. Ledger Amount. Amount of the payment in your functional currency.
Ledger Currency. Currency assigned to your ledger.
Maturity Date. If you are creating a future dated payment with a Quick payment or a manual payment, enter the date on which your bank disburses funds for the payment. You can enter a value here.
If this is a payment batch payment, then the system automatically calculates the maturity date by checking for available discounts and checking if the payment format is set to Group by Due Date. See: Maturity Date Calculation for Multiple Payments.
Maturity Rate Date. Date after which an exchange rate for a bill payable is effective. Payables uses this date when selecting a date from the GL Daily Rates table. This value defaults from the Maturity Date field.
Maturity Rate. Exchange rate for a foreign currency bill payable. Payables uses maturity exchange rate information to record gains and losses if you account for payment gain/loss at payment and clearing time. If you record gains and losses only at clearing time, you do not need to enter values in the Maturity Exchange Rate/Date/Type fields.
Maturity Rate Type. Rate type for exchange rate between Payment Currency and functional currency on the maturity date for a bill payable. Payables uses five types of exchange rates: Spot, Corporate, User-defined, User, and EMU Fixed.
Paid To Name. Name of the payee at the time the payment was created. This field is not updatable, and is used only to record the payee name as it existed at the time of payment. . For example, if a supplier name changes from Ajax Suppliers at the time of payment to Ajax Inc. at sometime in future the payment document shows Ajax suppliers in this field. The trading partner field will show Ajax Inc.
Payment Amount. Amount of the payment in the payment currency. For refunds, the amount must be negative since this is the amount you are depositing to the bank account.
Payment Date. The GL Date for the payment lines and the date on the payment document. For future dated payments, this is the payment issue date. The date must be in an open accounting period.
For refunds, this is the date of the refund, for example, the refund check date, wire origination date, electronic payment origination date, maturity date, and so on.
Payment Method. A payment attribute on a document payable. The payment method indicates the medium by which the first party payer, or deploying company, makes a payment to a third party payee, or supplier. Examples of payment methods are checks printed in-house by the payer, checks outsourced to the bank for printing, and wires.
Payment Rate. Exchange rate for a foreign currency payment.
Rate Date. Date an exchange rate is effective for a foreign currency for a foreign currency payment. Payables uses this date when selecting a date from the GL Daily Rates table.
Rate Type. Rate Type for exchange rate between Payment Currency and functional currency. Payables uses five types of exchange rates:
User. Used to manually enter your own exchange rate during invoice entry or at payment time.
Spot. A daily exchange rate which is a quoted market rate. When you specify a Spot rate type, Payables automatically enters the invoice Exchange Rate from the GL Daily Rates table.
Corporate. A standard market rate determined by senior management for use throughout your organization. When you specify a Corporate rate type, Payables automatically enters the invoice Exchange Rate from the GL Daily Rates table.
User-defined. An exchange rate type you define in the Define Daily Conversion Rate Types window. When you specify a User-defined rate type, Payables automatically enters the invoice exchange rate for you from the GL Daily Rates table.
EMU Fixed. If you use fixed-rate currencies and your Payment Currency and functional currency are different associated fixed-rate currencies, such as Euro and an EMU national currency, Payables displays EMU Fixed as the Rate Type and you cannot update this value.
Remit-to Account. The payee bank account that receives electronic payments. Payables defaults the value from the scheduled payment. If you enable the Allow Remit-To Account Override Payables option, you can override the defaulted bank account and select a bank account from the list of values. The list of values lists all active bank accounts for the supplier site that use the same currency as the payment.
Attention: The system ensures that Quick payments cannot be created for payment to inactive bank accounts.
Sequence Name. If you use sequential numbering, name of a series of sequential numbers assigned to a document category.
Statement Line Num. If the payment has been reconciled in Oracle Cash Management, Payables displays the bank statement line number to which you matched the payment.
Statement Num. If the payment has been reconciled in Oracle Cash Management, Payables displays the bank statement number to which you matched the payment.
Status. Payables displays the status of the payment. You can change the value in this field under certain circumstances for future dated payments. Note that the statuses that Payables uses for cleared payments and reconciled payments depends on your setting for the Account for Payment When Payment Clears Payables option.
Cleared. The bank has disbursed funds for the payment, and the payment has been cleared, but not matched to a bank statement within Oracle Cash Management. Payables uses this status when the Account for Payment When Payment Clears Payables option is enabled.
Cleared But Unaccounted. The bank has disbursed funds for the payment and the payment has been cleared but not matched to a bank statement number within Oracle Cash Management. Payables uses this status when the Account for Payment When Payment Clears Payables option is disabled.
Issued. (Only for bills payable) Indicates that the bill payable has been created. On and after the Maturity Date, you can update this status to Negotiable either by changing this field manually, or by using the Update Matured Future Payment Status program. See: Update Matured Bills Payable Status Program. You cannot clear payments with a status of Issued in Oracle Cash Management.
Negotiable. The payment has been issued and can be cashed by the supplier.
For bills payable, you can change the status from Negotiable back to Issued only if the payment has not cleared and if the accounting has not yet been performed.
If accounting exists for the maturity event, then you cannot make adjustments to selected invoices on matured future dated payments.
Overflow. When the entire remittance information, (for example, a list of the invoices paid), did not fit on the actual payment document, and Payables uses up another payment document to record the additional remittance information. Overflow payment documents are void. For example check 200 is the payment but the remittance advice overruns into checks 201 and 202. In that case checks 201 and 202 will be void as the remittance advice for check 200 overflowed onto these pages.
You send to the supplier only the remittance portion of this payment document with any other remittance stubs and the payment.
Reconciled. The bank has disbursed funds for the payment, and the payment has been reconciled and matched to a bank statement in Oracle Cash Management. Payables uses this status when the Account for Payment When Payment Clears Payables option is enabled.
Set Up. The payment document was used in a payment batch to align checks in a printer, and you have confirmed it as a Setup check when you confirmed the payment batch. It is non-negotiable.
Spoiled. The payment document was damaged during a payment batch and you have recorded it as Spoiled when you confirmed the payment batch. It is non-negotiable.
Stop Initiated. You have initiated a stop payment on the check.
Unconfirmed Set Up. The payment document was used as a set up check in a payment batch, and you have not yet confirmed the payment batch.
Voided. You have voided the payment, and it is no longer valid for payment.
Reconciled But Unaccounted. The bank has disbursed funds for the payment, and the payment has been reconciled and matched to a bank statement in Oracle Cash Management. Payables uses this status when the Account for Payment When Payment Clears Payables option is disabled.
Status Date. Last date on which the payment status was updated.
Supplier Number. Supplier number of the payee.
Supplier Site. Supplier site being paid by this payment.
Transfer Priority. Bank Charges users only: Indicate the priority for transfer of the electronic payment, Any, Express, or Normal. See: Bank Charges.
Type. Payment Type.
Manual. Manual payment, which you use to record a payment you have made outside of Payables. For example, a typed check or wire transfer.
Quick. Quick payment, which is a single computer-generated check.
Refund. A payment you receive from a supplier or employee to return funds for an invoice payment you made. Refund payments pay a debit balance, and are always entered as negative amount payments.
Payment Process Request. Indicates a payment created via a payment process request.. This only appears when viewing a payment created via a payment process request
Voucher Num. If you use voucher numbers, number you assign to a payment document to uniquely identify it. If you use automatic sequential numbering, Payables assigns a voucher number and you cannot update it.
Bank Charge Bearer Override. Indicates the bank charge bearer override.
Cleared Rate. Indicates the rate at which the payment was cleared.
Description. Description of payment.
Operating Unit. Indicates the operating unit.
Payment Currency. Indicates the currency in which the payment is made.
Payment Process Profile. Specifies the payment process profile information.
Payment Process Request Settlement Priority Override. Indicates the payment process request settlement priority override.
Remit to Supplier Name. Indicates the Remit to Supplier Name to pay to the Third Party payment.
Remit to Supplier Site. Indicates the Remit to Supplier Site to pay to the Third Party payment.
Trading partner. Name of the Trading partner.
Trading Partner Address. Address of the trading partner.
Treasury Date. Indicates the date on when the treasury was established.
Treasury Number. Specifies the number associated with the treasury.
GL Date. The default GL Date for the distributions of this invoice.
Number. Invoice number of invoice being paid.
Payment Amount. Amount being paid for this invoice in this payment.
Date. Indicates the invoice date.
Amount. Indicates the invoice amount.
Actions... NumberOpens the Payment Actions window for a selected payment(s). You can use this window to perform actions such as Formatting, Printing, and Voiding payments. The number indicates the number of payments selected in this window.
Enter/Adjust Invoices. Opens the Select Invoices window. You can use this window to select invoices for payment, and if the payment is unaccounted, you can change the invoices associated with the payment. You can deselect an invoice selected for payment by selecting the invoice and choosing the Reverse Payment button.
View Processes. Queries the most recent Payment Process Manager submitted for the selected Payment.
Invoice Overview. Provides detailed overview of the invoice.
Payment Overview. Provides detailed overview of the payment.