Use the Invoice Approval History window to review the approval progress of any invoice that has started or completed the Invoice Approval Workflow process.
This window shows you all the approvers for an invoice in the order that the workflow requests approval from them. You can see who has reviewed the invoice, whether the approver approved or rejected it, the response date, what the invoice amount was when the approver reviewed it, and any comments the approver entered. You also see who the pending approver is and who the planned approvers are. If an invoice is force approved, then you see the username of the person who approved the invoice. You can also review the approval progress of any invoice resubmitted to the Invoice Approval Workflow process.
Since this window does not automatically update, you should requery the window to see up-to-date information on an invoice. Future approvers in this window are based on whatever rules are currently defined in Oracle Approvals Management (AME). However, this future approver list can potentially change within the lifecycle of the approval process. For example, an invoice might be rerouted because of an escalation, or planned approvers are removed from the list when an invoice is force approved.
If you submit an invoice to the Invoice Approval Workflow that does not require a person to approve it, then the Invoice Approval History window will be blank for that invoice.
If an invoice is cancelled it no longer appears in this window, even if it has completed the workflow.
If an invoice amount is changed, then a Needs Reapproval record is displayed in the Invoice Approval History window.
For details on what invoices are selected for approval and how approvers are selected to approve an invoice, see: Invoice Approval Workflow Overview.
Use the Invoice Lines Approval History window to review the progress of any invoice line that has started or completed the Invoice Approval Workflow process. This window displays approval history for all lines within an invoice when you access it through the Invoice Approval History window, or approval history for one specific invoice line when you access it through the Invoices or Invoice Overview windows. The system displays similar approval information for an invoice line in this window as it does for an invoice in the Invoice Approval History window.
To review invoice or invoice line approval history information:
Select an invoice and choose View Invoice Approval History. The Invoice Approval History window opens and displays current invoice approval information for the entire invoice.
You can also view approval information for all invoice lines within an invoice using the Invoice Approval History window.
Select an invoice line and choose View Line Approval History. The Invoice Lines Approval History window opens and displays approval information for that particular invoice line.