Use the Invalid PO Supplier Notice to create a notice informing a supplier that you placed an invoice on hold because the supplier did not provide a purchase order number for matching or you could not use the purchase order number provided by the supplier. Payables creates a notice for each supplier with invoices to which you have manually applied an Invalid PO hold.

This notice lists the invoice number, date, and amount and asks the supplier to provide a valid purchase order number. Payables also provides a summary listing displaying the supplier name, site name, invoice number, invoice date, and invoice amount of all the notices that Payables created. You can use this summary for reference purposes and to keep track of how many replies you receive.

Payables prints the notice in the preferred language of the supplier, based on the language you specified in the Language field for the supplier in the Supplier Sites window.

You can customize this notice. See: Customizing Your Supplier Letters.

Report Parameters

Attention to: Enter the department to which you want to address the notice. Payables prints this department at the beginning of each notice beneath the supplier name and address.

Name of Organization. Payables prints the organization name you enter here in the return address included in the main body of each notice.

Location of Organization. Enter the location for your organization. Payables uses the address for this location as the return address included in the main body of each notice. You define locations and location address for your organization in the Location window.

Name/Title/Phone of Sender. Enter sender information for the signature block.