Use the Preliminary Purged Listings to review the items (invoices, payments, purchase orders, receipts, requisitions, and suppliers) that Payables selects as candidates to purge based on the criteria you specify when you submit the Payables Purge Program (Category, Last Activity Date, and Organization Code). Each selected item, or purge candidate, will then need to meet the system purge criteria listed in the previous section before it can be purged.

Payables divides the report into eight sections (one section for each type of item it purges):

• Preliminary Invoice Listing

• Preliminary Payment Listing

• Preliminary Requisitions Listing

• Preliminary Purchase Order Listing

• Preliminary Receipts Listing

• Preliminary Supplier Listing

• Preliminary Supplier Schedules Listing

• Preliminary CUM Periods Listing

If Payables does not select any items to purge for a certain type, Payables does not print the section.

Report Submission

Payables automatically prints this report when you initiate a purge. See: Submitting Purges.

Selected Report Headings for Purge Reports

The Preliminary, Final, and Rejected Purged Listings reports use the same format, column structure, and report headings.

Invoice Listing

Last Paid Date. Payables prints the last paid date of each invoice purge candidate. Payables does not purge any invoice unless you fully pay the invoice or update the amount remaining for payment to 0.

Payment Listing

Void. If a payment is void, Payables prints Yes.

Requisitions Listing

Requisition Number/Type. Number/type for each requisition purge candidate.

Preparer. Name of the person who prepared each requisition purge candidate.

Creation Date. Date a requisition was created.

Purchase Orders Listing

Release. Release number.

Printed Date. Date the purchase order was printed.

Receipts Listing

Line. Line number of the purchase order for which the receipt was recorded.

Receipt Date/Receiver. Date a receipt was recorded for a purchase order and the name of the person who recorded the purchase order receipt.

Suppliers Listing

Inactive Date. Payables prints the inactive date of a supplier. You cannot select a supplier to purge unless it is inactive.

Supplier Schedules Listing

Organization. The organization for which the schedule was issued.

CUM Periods Listing

Organization. The organization for which CUM Period information is being purged.