Final matching an invoice to a purchase order indicates that no more invoices should be matched to the purchase order. To final match, select the Final Match option in the Invoice Lines region or the enable mark the Final Match check box that is available on every PO line during matching. If you select Final Match and you match to an purchase order, the system only sets the purchase orders shipment level to Finally Closed. The Header and Lines Closure status shows Closed. If you match to a purchase order shipment, the system updates the closure status of the shipment to Finally Closed when you validate the invoice.
In Purchasing, you can finally close a purchase order at the following levels: header, release, line, or shipment. When you finally close at one level then all sublevels are also finally closed. No further actions can be performed against a purchase order level that is finally closed.
If a PO that has multiple lines is finally closed as the line level , then the shipment is stamped as Finally Closed, and at the header level it is stamped as Closed if there are any open Lines. Whereas, if the PO is finally closed at the shipment level, then the corresponding line and header are stamped as Closed and not as Finally Closed.
If the Show Finally Closed POs profile option is set to No, then during invoice entry Payables does not display purchase orders that are finally closed. If the profile option is set to Yes then Payables displays these purchase orders but you can't match to them.
If an invoice is matched to a purchase order shipment that then becomes finally closed before validation of the invoice, Invoice Validation applies a Finally Closed PO hold on the invoice. You cannot manually release this hold. You must reverse the match in the Distributions window and resubmit Invoice Validation to release this hold. You can then match the invoice to a different purchase order or enter distributions manually.
If you final match an invoice to a purchase order and the invoice has an exception that causes Invoice Validation to place a hold on the invoice, Payables also places a Can't Try PO Close hold on the invoice. To release this hold, you must release the other holds on the invoice and resubmit Invoice Validation.
If you use automated receipt accrual in Purchasing and you final match an invoice to a purchase order shipment that is not fully delivered (quantity delivered is not equal to quantity received), Payables places a Can't Close PO hold on the invoice. If you manually release the hold, Payables disables the Final Match check box for any distribution on that invoice that is matched to the shipment.
If you are using encumbrance accounting and you mark an invoice distribution as a final match to a purchase order, the system creates reversing journal entries for all outstanding encumbrances on that purchase order.
Note: You cannot final match to a purchase order when you are matching to receipts. Also, you cannot final match a prepayment.
Prerequisite
Enable the Allow Final Matching Payables option. See: Matching Payables Options.
Note: Final Match only if you are certain this is a final match against the related purchase order. Once you validate a final matched invoice distribution, you cannot update the Final Match check box for the distribution.
When you are matching an invoice or a credit/debit memo to a purchase order, check the Final Match option in the Match to Purchase Orders window.