You may experience two types of errors while trying to import invoices: incorrect data or program failure.
The Payables Open Interface Import Report lists invoices that were not imported correctly. If a problem exists at the invoice level, the invoice is rejected without further validation. Examples of these fatal errors are:
No supplier or supplier site
Duplicate invoice number
If the invoice level information is correct, Payables validates all values at the line level, and the rejections report lists all line level problems. If a distribution is rejected, the whole invoice is rejected. An example of this type of error is:
Using a distribution set with a line type setting other than Item.
Correct the data in one of the following ways:
If you entered invoice records in the Quick Invoices window, update the records in the Quick Invoices window.
Use the Open Interface Invoices window to correct problems directly in the Payables Open Interface tables for invoice records entered in any way other than Quick Invoices (for example, electronic payments received through the e-Commerce Gateway or XML Gateway).
Submit Purge Payables Open Interface to purge the rejected records from the Payables Open Interface tables, then import corrected data for the rejected records into the tables.
If a failure occurs in the e-Commerce Gateway Program or the Payables Open Interface Import program, you can query the program in the Requests window. Read about errors in the log file.
Payables Open Interface Import commits in cycles of 1000. For example, if an error stops the import program when it is validating the 350th invoice record, the system will have already committed the first 300 invoices.