If the project-related invoice is not accounted, then in Payables you can make the same adjustments that you can to any other unaccounted invoice. See: Adjusting Invoices.
However, you cannot update the account if the PA: Allow Override of PA Distributions in AP/PO profile option is disabled.
If the invoice has already interfaced to Oracle Projects, you can no longer adjust the total amount of the invoice. After interfacing the invoice to Projects, to make a change to an invoice distribution, you should add a reversing distribution with the incorrect information, and then add a new distribution with the correct information.
For example, if you entered a distribution for $500, with cost center 444 in the charge account, and you want to change the cost center to 445. Choose the Reverse button to create a new distribution with the same information as the distribution you want to replace, including cost center 444, but an amount of -$500. Then add a new distribution for $500 with cost center 445. For more information see: Adjustments to Supplier Costs, Oracle Project Costing User Guide.
If you have interfaced the invoice from Payables to Projects, then from Projects, you can make net-zero adjustments to supplier cost expenditure items. Projects generates accounting events for the adjustments and creates accounting for the accounting events in Oracle Subledger Accounting.
In Payables you can cancel an invoice after interfacing it to Projects.
You can access Expenditure Inquiry in Projects from the Invoice Workbench to view any adjustments to the invoice that users made in Projects. On the Invoice Workbench, select View Project Adjustments option from the Tools menu to open the Find Expenditure Items window.
This option is context-sensitive. Oracle Payables automatically enters find criteria based on whether your cursor is on the invoice header, an invoice line, or an invoice distribution line. You can optionally revise the find criteria before you search for the expenditure items.
In the Distributions window, you can update or add project information on invoices, or expense reports that you have entered in Payables.
After you validate the invoice and create accounting for the invoice, you can interface the invoice to Projects.
The Account Generator generates a charge account for each distribution that has project information. If you change the project information on an invoice distribution, the Account Generator rebuilds the account based on the new project information.
You can make changes to project information either in Payables, or in Projects if the invoice has already been interfaced to Projects. For detailed information, see: Accounting Transaction Created by the Account Generator, Oracle Project Costing User Guide, Implementing Accounting for Project-Related Supplier Costs and Expense Reports, Oracle Projects Implementation Guide, and Integrating with Oracle Purchasing and Oracle Payables, Oracle Project Costing User Guide.
You cannot override the charge account on a project-related distribution if the PA: Allow Override of PA Distributions in AP/PO profile option is disabled.
The PA: Allow Override of PA Distributions in AP/PO profile option controls whether the Account Generator generates an account when a user enters or updates project information and the account on an invoice. The following chart shows different actions a user might perform on an invoice and how the setting of this profile option determines whether the Account Generator generates or regenerates an account.
| The user . . . | If profile is Yes then the Account Generator: | If profile is No then the Account Generator: |
|---|---|---|
| enters a new project-related invoice and enters an account. | does not generate account. | overrides user-entered account and generates account. |
| enters a new project-related invoice but does not enter an account. | generates account. | generates account. |
| updates a project-related invoice. User changed project information but did not change the account. | generates account, and the system displays a message that the account was automatically updated. | regenerates account. |
| updates a project-related invoice. User does not change project information and tries to change the account. | does not generate account, and the system allows the user to change the account. | does not generate account, and the system does not allow the user to change the account. |
| updates an invoice. User changed from a project-related invoice to a nonproject-related invoice, but did not change the account. | does not generate account. | does not generate account. |
| updates an invoice. User changed from a nonproject-related invoice to a project-related invoice, but did not change the account. | generates account, and the system displays message that the account was automatically updated. | generates account. |
| updates an invoice. User changed from a nonproject-related invoice to a project-related invoice, and changed the account. | does not generate account. | generates account. |