Use a price correction when a supplier sends an invoice for a change in unit price for an invoice you have matched to a purchase order or receipt.

To record a price, quantity, or amount corrections in the Corrections Window:

1. Enter the invoice.

   • If you are recording a price increase, enter a Standard or Mixed invoice. Payables then automatically defaults the supplier and supplier number from the purchase order to the Invoices window.

   • If you are recording a price decrease, enter a Credit Memo or Debit Memo type invoice. See: Entering Credit/Debit Memos.

   Enter all basic invoice information (see: Entering Basic Invoices) but do not manually enter the distributions that will be part of the price correction.

2. Click Corrections. The Find Document for Corrections window appears.

3. Select the type of correction you want to enter: Price, Quantity, or Amount.

4. Query the invoice or purchase order that you want to correct. Click Find.

   The window displays the available purchase order shipment lines based on your correction type and query. The type of correction that you can make depends on the type of purchase order line you are correcting:

   • Goods. You can make price or quantity corrections.

   • Services. You can make amount corrections on all services, with the exception of Rate Services.

   • Rate Services. You can only make Quantity corrections for Rate Services.

   If the purchase order line is a Milestone, then you cannot enter corrections. In this case, you must completely reverse the invoice.

5. Select the line that you want to correct and enter the correction details. Note that the change is the difference between the original price, quantity, or amount, and the new price, quantity, or amount. For example, if the original unit price was $100.00 and the supplier is decreasing the price by $10.00, enter -10.00 in this field. If the invoice Type is Credit or Debit Memo, the value in the Unit Price field must be negative.

   • Price Correction. Enter the price change in the Unit Price field.

   • Quantity Correction. Enter the quantity change in the Correction Qty field.

   • Amount Correction. Enter the amount change in the Correction Amount field.

   Adjust the invoiced unit price of a previously matched purchase order shipment by matching a price correction to it. To record a price increase for a purchase order shipment, enter the Unit Price for the incremental amount of the price correction, and enter either Quantity Invoiced or Match Amount for each shipment you want to match to. If you enter a value for Quantity Invoiced on a price correction, the quantity is used only to calculate the Match Amount (Quantity Invoiced x Unit Price = Match Amount). Payables does not record this quantity in the Invoiced Quantity field on the credit/debit memo distribution because a price correction does not involve the movement of goods, only an adjustment in the price of previously invoiced goods.

6. Click Correct to complete the correction.

7. If you want to match in further detail, you can match to specific purchase order distributions:

   • Click Distribute.

   • Select the purchase order distribution you want to match to and enter the appropriate details.

8. Choose Correct to save your match.

9. To review the new invoice distributions, choose the Distributions button in the Invoices window.