You can create and print a computer generated payment to pay a supplier for one or more invoices.
When you create a quick payment you can select an invoice regardless of the payments terms and due date. For example, you can create a Quick payment for an invoice that is not yet due.
If you are creating an electronic payment, then:
You must assign supplier banks to your supplier. See: Defining Bank Account Details. The scheduled payment(s) must have the Remit-to supplier bank specified.
If you have defined a payment document that uses an electronic payment format, and you must use it for the payment.
To predate a Quick payment, select the Allow Pre-Date check box in the Payables Options window, Payment tab.
To print the check:
Enable the Automatically Print after Formatting set up attribute in the Payment Process Profile.
A payment document must be set up for bank accounts if the Payment Process Profile Processing Type is set to Print.
To create an electronic payment, assign supplier banks to your supplier. See: Defining Bank Account Details, Oracle iSupplier Portal Implementation Guide. The scheduled payment(s) must have the Remit-to supplier bank specified.
Each invoice you want to pay must be validated, not cancelled, and without holds.
If you use Invoice Approval Workflow, then each invoice that requires approval must be approved before you can pay it.
Each invoice must have use either the same currency as the payment or use an associated fixed-rate currency.
In the Payments window, if you have access to more than one Operating Unit, then select the appropriate operating unit, otherwise the default operating unit is automatically entered.
Enter a Trading Partner. The Supplier Number is automatically displayed. If there are multiple Supplier Sites, select the appropriate site from the list.
Enter the Payment document Date. The date must be in an open period. If the Allow Pre-Date Payables option is enabled, then you can only predate a computer generated payment.
Enter the Bank Account from which you want to make the payment.
Select a Payment Method.
Select the type of Payment Document if Printed is selected as the Payment Process Profile.
Select a Payment Process Profile.
If you have enabled the Allow Remit-to Account Override Payables option, Invoice tab, then you can select a different, active Remit-to account. The list of values includes bank accounts assigned to the supplier that have the same payment currency.
Attention: The system ensures that Quick payments cannot be created for payment to inactive bank accounts.
Enter a Maturity Date if the Bills Payable payment method is selected.
Select a Rate Type.
Click Enter/Adjust Invoices to navigate to the Select Invoices window. Select the invoices you want to pay.
Optionally choose Invoice Overview to review more information about an invoice.
Save your work.
If any invoices are subject to withholding tax, a message is displayed. You can choose to proceed, change your selection, or cancel the process.
If applicable, any Japanese bank charges are then calculated.
NUMBER OF INVOICES: You can only pay as many invoices as you defined for the remittance advice of the payment document.
SAME SUPPLIER SITE: You can only select invoices that have the same supplier site as the payment supplier site you enter. You can, however, change the payment mailing address if the Allow Address Change Payables Option page, Payment tab is enabled.
PAY ALONE INVOICES: The system adjusts the list of values to ensure that you don't pay a "Pay Alone" invoice when you pay multiple invoices. If you have selected an invoice for payment and then select more invoices for payment, then Payables does not include Pay Alone invoices on this list of values. If you select a Pay Alone invoice for payment then you cannot select more invoices.
PAYING IN A FOREIGN CURRENCY: You must pay in the same currency as the invoice. You can enter and pay a foreign currency invoice only if your Allow Multiple Currencies Payables option is enabled, and you have defined a multi-currency or foreign currency denominated bank account.
CANNOT STOP FORMATTED QUICK PAYMENTS. You cannot stop a Quick Payment before it has been formatted.