You can record the relationship between a franchise or subsidiary and its parent company by recording a value for the Parent Supplier field in the Suppliers: Organization page. Information will not automatically default from parent to subsidiary suppliers unless the subsidiary is a supplier site of the parent.
You must enter an employee as a supplier before you can pay the employee's expense reports. Either enable the Automatically Create Employee as Supplier Payables option to have Payables do this automatically during Expense Report Export, or manually enter the employee as a supplier in the Create Suppliers page.
To have Payables automatically create supplier information for employees during Expense Report Export, enable the Automatically Create Employee as Supplier Payables option in the Expense Report region of the Payables Options window. If this option is enabled, then when you import employee expense reports, Payables uses information from the employee record to create supplier and supplier address information for the employees. For example, if you import an expense report with HOME as the payment address and if the employee is not entered as a supplier, then Payables automatically enters a supplier record for the employee with a payment supplier address called HOME. The system creates a site that uses the HOME address in the Human Resource default operating unit for the employee. The Supplier Type will be Employee, and the Employee Name and Number fields are automatically populated. See: Enter a New Person.
When migrating from 11i to Release 12, Payables does not store any address related information for an Employee. Even for the supplier sites HOME, OFFICE and PROVISIONAL, the address specified in the Human Resource Application is directly referred, through Employee ID from HR tables. Supplier sites other than HOME, OFFICE and PROVISIONAL are not valid in and are not be supported in Release 12. The system does not allow creation of any other supplier site. The system does not allow you to create new Address for Employee type of Suppliers in the Supplier window in Payables. Address is specified only in HR and the same is be used for Payment purpose.
To enter an employee as a supplier manually, in the Create Supplier page select Supplier used to process expense payments to internal employees for the Supplier Type and then enter the Employee Name and Number.
Note: If you create a supplier for an employee, you cannot change the Supplier Type from an Employee. The TCA Person Party that represents the employee is also used to represent the supplier. TCA does not allow you to change a Person Party into an Organization party. For standard suppliers, you can update the Supplier Type after the supplier has been created. However, you cannot change it to Employee.
Note that if you update employee information in the Enter Person or People window, Payables automatically updates the supplier name during Expense Report Export or when you submit the Employee Update Program. For information, see: Employee Information.
Other Sources
Entering Expense Reports, Oracle Internet Expenses Implementation and Administration Guide