To exchange a transaction for a bill receivable using the Bills Receivable Transaction Batches window, the Bills Receivable Batch Creation concurrent program, or the Exchange action in the Transactions window, you must update the transaction with a bills receivable creation receipt method. The currency, exchange rate, paying customer bank account, and the grouping rule assigned to the receipt method determine how transactions are grouped into bills receivable. To flag transactions for automatic or direct exchange into a bill receivable, you must assign each transaction a paying customer defined as a drawee, with a bills receivable creation receipt method.

A paying customer bank account on a flagged transaction acts as an additional grouping rule. Bills receivable transactions inherit the bank account entered on a flagged transaction if:

• the drawee is also a bill-to site

and

• the bills receivable creation receipt method does not have a grouping rule of One per Customer or One Per Customer Due Date.

If the grouping rule on the bills receivable creation receipt method is One per Customer or One per Customer Due Date, then the bills receivable transaction inherits the bank account only if:

• the bank account is assigned to the primary drawee site

and

• the primary drawee site is a bill-to site.

If the bank account on flagged transactions is not assigned to the primary drawee site, then Receivables creates the bills receivable transactions without a drawee bank account.

For transactions imported using AutoInvoice or entered manually, set the bills receivable creation receipt method as primary at the customer or customer bill-to site level, if you want to default the bills receivable creation receipt method to the transaction. If you also want to default the customer bank account, set the customer bank account as primary for the bill-to site.

Prerequisites

• Define bills receivable creation receipt methods.

• Define customer drawees.

• Define customer banks in the transaction currency.

  Assign bills receivable creation receipt methods and bank accounts to the paying customer, bill-to, or drawee site.

  See: Entering and Updating Account Payment Details and Entering and Updating Account Site Payment Details.

To flag transactions for automatic or direct exchange into bills receivable:

1. Navigate to the Transactions window.

2. Query or enter the transaction that you want.

3. In the Paying Customer region, enter the Name or Number, and the Paying Location.

4. Enter a bills receivable creation receipt method. Optionally select the drawee bank account information.

5. Save your work.

6. Repeat steps 2 to 6 for each transaction that you want to make available for exchange into a bill receivable.