Use the Late Charges Batches window to review late charge batches that Receivables creates when you submit the Generate Late Charges program. From this window, you can query a batch, and navigate to the Late Charge Documents window, where you can view the individual late charges in a batch.

From the Late Charge Documents window, you can:

• Review draft late charge documents, including errors.

• Modify batch details.

  For example, you can delete a particular late charge from a batch. Or, you can modify the currency exchange rate type for interest invoices and debit memos.

From the Late Charges Batches window, you can:

• View batches of draft or final late charges.

• Delete draft late charge batches.

• Submit your modified batch for final late charge calculation.

  Note: The changes that you make in the Late Charge Documents window override your late charge policy. When you submit a batch for final late charge calculation from the Late Charges Batches window (rather than using the Generate Late Charges program), Receivables ignores your late charge policy. Instead, Receivables uses the modified batch information from the Late Charge Documents window to create the final late charges.

To view a late charge batch:

1. Navigate to the Late Charges Batches window.

2. Select the operating unit, and execute a query for the draft late charge batch that you want to review.

   To view a final late charge batch, select the Display Completed Batch box before executing the query.

3. The Late Charges Batches window displays several important details about a batch. For example:

   • Mode: Indicates if you are reviewing a draft or final batch.

   • Status: Indicates the condition of a batch. Possible statuses include:

     • Ready

       Batch is ready for final late charge calculation.

     • Error

       Batch includes errors. Some errors might have been produced by the Invoice API or Adjustment API, which actually create the late charges.

     • Transferred

       Batch includes final late charges.

     • In Process

       Batch includes draft late charges.

4. You can optionally delete a draft late charge batch in this window by selecting Delete from the Edit menu.

5. To view the late charges in a batch, choose the View Document button to navigate to the Late Charge Documents window.

6. In the Late Charge Documents window, you can:

   • Use the Header Display Option list to view late charges by category: All, Transferred, Error, or Ready.

   • Delete a draft late charge by selecting Delete from the Edit menu.

   • Modify a draft late charge, such as the Rate Type for foreign currency transactions.

     Note: For adjustments, the exchange rate type and rate are defaulted from the original overdue transaction and cannot be updated. You can, however, update the exchange rate type for interest invoices and debit memos.

7. To make changes to individual charges on a draft interest invoice, debit memo, or adjustment, choose the Lines button.

   For example, you can delete individual charge lines. Or, you can change the number of days that Receivables used for the late charge calculation.

8. Once the batch has been modified, you should regenerate the final late charge batch from the Late Charges Batches window. This tells Receivables to ignore your late charge policy and instead use the modified batch information to create the final late charges. To generate the final late charge batch:

   1. Change the Mode to Final and Status to Ready.

   2. Choose the Generate button.

      Upon successful charge creation, the batch status changes to Transferred.

To view final late charges:

Use these methods to view final late charges:

• Before executing a query in the Late Charges Batches window, select the Display Completed Batch box.

• Run the Late Charges report for a final late charge batch.

• Query the interest invoice or debit memo in the Transactions workbench, and view the transaction's line items.

  Each line description includes information about the overdue invoice that the charge was created for.

  You can also execute a query in the Transactions workbench using the transaction types that you defined for interest invoices and debit memos.

• To view late charge adjustments, query the adjusted overdue transaction and view the transaction's activity.