Receivables lets you accurately record and report on receipts that you have applied across customers and customer sites.
Receivables displays each cross customer or cross site receipt on the statement of the customer or customer site associated with the invoice to which you applied this receipt, as well as on the statement of the customer or customer site that owns the receipt.
The Reference column on your statement includes the amount of each receipt while the corresponding Transaction column displays the amount of each receipt that you applied to a specific invoice.
Receipts that have cross site or cross customer applications will be reported on statements after the On-Account and Unapplied receipts. These entries display the amount applied to transactions of other sites in the Transaction Amount column and have no effect on the balance of the statement.
In the example below, two sites - SF and CA - pay each others invoices. Every receipt is recorded against the invoice to which it is applied. It is also reported on the statement of the site that owns the receipt as a cross site entry with the amount applied to the other site displayed as the transaction amount. If the receipt is not fully applied, the portion not applied will be entered as an unapplied receipt.
SF Site
This table illustrates the statement that the SF site receives:
| Invoice | Transaction | Reference | Location | Transaction Amount | Amount |
|---|---|---|---|---|---|
| Inv 1 | Invoice | SF | 200.00 | ||
| Inv 1 | Payment | check p1 200.00 | CA | -150.00 | 50.00 |
| Inv 5 | Invoice | SF | 1200.00 | ||
| Inv 5 | Payment | check p5 700.00 | SF | -600.00 | |
| Inv 5 | Payment | check p6 600.00 | CA | -600.00 | 0.00 |
| Unapplied | Payment | check p2 500.00 | SF | -100.00 | |
| Unapplied | Payment | check p5 700.00 | SF | -100.00 | -200.00 |
| Cross Rcpt | Payment | check p2 500.00 | SF | 400.00 | |
| Cross Rcpt | Payment | check p3 500.00 | SF | 500.00 | |
| Cross Rcpt | Payment | check p4 100.00 | SF | 100.00 |
CA Site
This table illustrates the statement that the CA site receives:
| Invoice | Transaction | Reference | Location | Transaction Amount | Amount |
|---|---|---|---|---|---|
| Inv 2 | Invoice | CA | 500.00 | ||
| Inv 2 | Payment | check p2 500.00 | SF | -400.00 | 100.00 |
| Inv 3 | Invoice | CA | 600.00 | ||
| Inv 3 | Payment | check p3 500.00 | SF | -500.00 | |
| Inv 3 | Payment | check p4 100.00 | SF | -100.00 | 0.00 |
| Unapplied | Payment | check p1 200.00 | CA | -50.00 | -50.00 |
| Cross Rcpt | Payment | check p1 200.00 | CA | 150.00 | |
| Cross Rcpt | Payment | check p6 600.00 | CA | 600.00 | 0.00 |