Document sequencing is an optional feature within Receivables that can be activated using a profile option. The exception to this is if you are using the Receivables Automatic Receipts feature, in which case you must use document sequencing to sequence the automatically generated receipts.

You can enter document numbers in all of the transaction entry windows in Receivables. In addition, any program that creates transactions will automatically assign document numbers.

The following operations can assign document numbers. A sequence type of either manual or automatic can be used in any of these operations:

• Enter Bills Receivable

• Enter Commitments

• Enter Credit Memos

• Enter Invoice Adjustments

• Enter Invoices

• Enter Miscellaneous Receipts

• Enter Receipts

• QuickCash

• Reverse Receipts

If a transaction is not manually entered, Receivables assigns a document number to the automatically generated transaction. These transactions fall into two categories.

The first category are transactions that Receivables generates in order to perform an adjustment or reversal. For example, when you delete a receipt application that has a chargeback applied to it, Receivables will reverse out the chargeback. To do this, Receivables creates a new transaction to zero out the original. These transactions are used to ensure the correct accounting entries are made for the adjustments and reversals that you create. Receivables assigns document numbers to these items to ensure that every transaction has a unique document number.

The second category consists of the following programs that assign document numbers to the transactions they create:

• AutoInvoice

• AutoLockbox

• Automatic Adjustments

• Automatic Receipts

You can use the following windows to review document numbers that have been assigned to your transactions:

• Account Details

• Transactions